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Overview
Personal Assistant to Pastoral & Co-Curricular Heads
We are seeking an experienced and forward-thinking Personal Assistant to support three of our core Senior Leadership Team members.
Reporting to both the Deputy Head (Pastoral) and Deputy Head (Co-curricular), and also providing support to the Assistant Head (Pastoral), the postholder will support the Pastoral and Co-curricular teams as they support the development and care of our pupils.
The PA is responsible for or the smooth running and administration of the Deputy Heads’ Offices, as the first point of contact with people from both inside and outside the School; thus, enabling them and Assistant Head Pastoral to perform their roles effectively.
Main Duties and Responsibilities
* Managing and developing effective administrative systems to support the pastoral and co-curricular offices (at times this may include support for Senior Heads of House and Wellbeing teams)
* Dealing with incoming communication, often responding on behalf of the Deputy and Assistant Heads
* Meeting and greeting visitors
* Being proactive in managing time; organising and maintaining diaries (for DHP, DH(C) and AHP) and arranging meetings as required
* Screening phone calls, enquiries and requests, and handling them when appropriate
* Taking minutes at Heads of House meetings and other meetings as required
* Being efficient and accurate in administration of relevant pastoral behaviour management incidents including drafting appropriate correspondence
* Liaising with current and prospective parents, pupils and staff, especially other senior PAs
* Supporting the teacher recruitment process, for example, assisting with candidate tours of the School and coordination of programmes
* Organising central administration of House of the Week (HoW) duty rota
* Updating centrally and ensuring timely distribution to Houses of Boarding Handbook and related policies and notices
* Arranging travel, visas and accommodation as required
* Organising Pupil airport travel
* Producing documents, briefing papers, reports and presentations as required
* Organising and attending meetings, and ensuring the DHP, DH(C) and AHP are well prepared for meetings
* Providing practical and administrative support for key events, such as Carthusian Day and Open Days
Safeguarding
Demonstrating the highest levels of commitment and compliance to safeguarding and promoting the welfare of children and young people.
An attractive salary is offered, together with benefits including membership of the Sports Club, Employee Assistant Programme, cash health plan and contributory pension scheme.
For informal enquiries, please contact Anna Hurley, HR Manager at annahurley@charterhouse.org.uk
Application Process
Closing date for applications is 12 noon on Monday 3 November 2025.
Interviews will be held w/c 10 November 2025.
Applications should be made in accordance with the School’s application and safer recruitment procedures, via the School’s website, selecting the relevant vacancy. The selected vacancy link will take you to our online recruitment system and give you the opportunity to register and complete an application form. You will also have the opportunity to upload your latest CV.
Early applications are warmly encouraged, and a bespoke invitation to interview may be offered in advance of the closing date.
All successful job applicants will be required to undertake a Criminal Record check and to undergo child protection screening.
Visit our website – Employment Opportunities
We are creating an inclusive culture where all forms of diversity are seen and valued – for our pupils, for our staff. A culture that supports the enduring Charterhouse education provided to pupils in our global and multi-cultural environment. Join us now to be a part of it.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative
* Industries
* Advertising Services
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