Executive assistant (fixed term, part-time)

Role Summary

Area: Chemistry

Location: University Park

Salary: £29,740 to £36,446

Closing Date: Monday 29 June 2026

Reference: SCI230326

The newly founded centre, Great British Chemicals, co‑led by the University of Sheffield, University of Nottingham and Newcastle University, is looking for an executive assistant to support Nottingham’s GBC lead and Principal Investigator Professor Mike George, based in the School of Chemistry. The team is looking for a proactive and highly organised executive assistant to support coordinating activities between Professor Mike George and partners to ensure good communication and delivery of research projects.

Responsibilities

Provide essential administrative and financial support to the Principal Investigator and project team. Manage schedules, prepare reports, and assist with document preparation. Organise logistics including travel bookings for Professor George and other members of the research group, booking venues, sending agendas, and managing meeting reminders.

Support communication with external stakeholders, gather and summarise feedback from project partners in response to requests, follow up with partners to ensure timely and complete responses, and keep up‑to‑date knowledge of relevant systems and processes.

Qualifications

• Good working knowledge of Microsoft Office packages including Word, PowerPoint and Excel
• Excellent customer service skills, with experience responding efficiently and effectively to in‑person, phone, and email enquiries from a range of partners
• Experience of developing and maintaining a network of contacts throughout own work area
• Experience of adapting own skills to new circumstances
• Qualified to A level standard, or equivalent experience in a similar role

Employment Details

Part‑time position, 18 hours per week. Fixed term ending 31 July 2032. The role is available to start immediately.

Equal Opportunities

Our university is a supportive, inclusive, caring and positive community. We welcome people of different cultures, ethnicities and beliefs – diversity is vital to our success. Visit our Equality, Diversity and Inclusion website.

We are a Disability Confident Employer (Level 2) and are committed to the aims of the Disability Confident Scheme.

We are the first university to have achieved an Athena Swan Gold Award.

Your application will be considered on an equal basis, subject to the relevant permission to work in the UK as set out by UK Visas & Immigration.