We currently have an exciting opportunity for a Administrative & Office Support to join our Birmingham Office, providing support and assistance to both colleagues and visitors covering a wide range of duties.
We are looking for a determined and flexible individual with a can-do attitude and a natural aptitude for helping others. The successful candidate must have exceptional organisational, time management and communications skills with a keen focus on detail and good IT skills.
Working within our main reception area you will be expected to positively promote the company by managing the reception area and providing a warm welcome to your colleagues and visitors alike. You will be expected to answer internal and external telephone calls along with providing support and assistance for a range of administrative duties including, but not limited to, the production of internal and external documentation, filing, photocopying, printing, data imputing, hotel and travel bookings, ordering of stationery supplies, arrangement of catering and refreshments for meetings and the organisation of company correspondence.
The successful candidate will be expected to liaise with colleagues of all levels within the company on a daily basis so confidence and professionalism in both appearance and attitude are essential.
In return we offer a lively and welcoming working environment with full training and support provided.
Other benefits include; 25 days holiday per annum (+ Bank Holidays) plus you will be eligible to join our company pension scheme following completion of your probation period along with BUPA Health Care Cover following 1 years' service.
Working hours are Monday to Friday 08:00 - 17:00. Lunch break from 12:30 - 13:30.
Duties Include:
Uploading / Downloading documents for the project teams from various portals
Collation / Production of Technical Submissions, Progress Reports and O&M's
Performing data entry roles, including updating records and producing reports
Managing the Reception area along with welcoming staff and visitors
Managing company correspondence including phone calls, emails, letters and packages
Organising meetings and overseeing catering requirements
Managing inventory of office supplies including stationery and first aid materials
Managing hotel and travel bookings
Organising internal company charity days
Maintaining filing systems
Managing and monitoring use of the company pool cars
Printing and presenting drawings and documents
Key Candidate Strengths:
Exceptional organisational and time management skills
Outstanding verbal and written communication skills
Proven experience within a related role
Knowledge of computer programmes used in daily office administration functions such as word processors and spreadsheets
Proficiency in filing and paper management, including the ability to handle confidential information
Excellent problem solving skills, the ability to research and an aptitude for helping other people
The ability to work as part of a team as well as being self-motivated and able to work on their own initiativeAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website