Job Description
You will be supporting the Transport office with covering the below Tasks and Responsibilities:
* Handle administrative tasks for the transport department, including filing, managing documents, and performing general office duties.
* Documentation and Record Keeping:
o Maintain accurate records of third-party costs,
o Driver hours sheets and timecards
o Issue RX numbers to agencies & maintain the agency tracker.
* Assist the Transport Supervisor with;
o Briefing and debriefing drivers,
o Organising vehicle maintenance,
o Co-ordinate vehicle inspections and MOTs to ensure the fleet remains legally compliant and operational
o Assist with incident investigations and resolution.
* Communicate professionally with drivers, suppliers, and customers to resolve any issues.
* Help ensure the operation complies with all transportation laws and safety standards.
* Track shipment progress and manage data related to transport activities.
* Responsible for generating delivery performance reports for management.
* React quickly to challenges such as traffic delays, vehicle breakdowns, or issues with deliveries, and find effective solutions.
* Act as a key communication link, addressing internal and external customer queries regarding deliveries and shipments.
Qualifications
At Rexel, we prioritise hiring individuals based on behaviours and potential, rather than requiring specific formal qualifications for roles, the behaviours that will set you up for success within an Transport Admin role include:
COLLABORATION: Building partnerships and working collaboratively with others to achieve shared objectives
TAKES ACCOUNTABILITY: Taking action, overcoming obstacles, and meeting commitments
CUSTOMER FOCUS: building strong customer relationships and delivering customer-centric solutions
What we are looking for:
* Strong Excel skills (reports, pivot tables, basic formulas)
* Knowledge of driver hours rules, MOTs and transport compliance
* KPI/report generation (on-time delivery, costs, exceptions)
* Multi-tasking and time-management under tight deadlines
* Basic vehicle/fleet awareness and IT troubleshooting
* Document control and filing (audit-ready paperwork)
* Clear verbal and written communication with drivers/customers/suppliers
* Customer-service orientation under pressure
* Fast problem-solving and decision-making
Additional Information
At Rexel UK, we’re all about welcoming people from different backgrounds, experiences, and perspectives because we know that diversity drives fresh ideas and great results.
By coming together as one team, we’re building a high-performance culture that not only drives success but also creates real value for our customers and communities.
Creating an environment where individuality is celebrated and creativity flourishes, we're making sure everyone feels supported and confident to be their best.