Job type: Permanent
Hours: 37.5 hours per week
Location: Friars House, Coventry / Hybrid
Reports To: Business Development Director
JOB PURPOSE
The Business Development Manager role will be responsible for the overall reporting and ownership of sales activity including:
* Pipeline coverage
* Bid timeline and associated resourcing
* Market scanning
* Lead generation support
* Co-ordination of resources required for successful bidding
* Liaison with 3rd party providers as required
The role will be responsible for supporting the end-to-end bid process including initial opportunity identification, ensuring effective cross-team communications. The role will compile required bid / tender documents/ presentations, coordinating activities around opportunity pursuit and submit these on the portal, ensuring full compliance with specification / commissioner requirements. The role will ensure all deadlines and timelines are adhered to by organising all parties involved.
CORE ACCOUNTABILITIES
Stakeholder Management
* Discussing business and project requirements with Clients and business
* Developing strong internal department relationships to facilitate the optimum delivery of projects
* Arranging, leading and participating in regular and ad-hoc meetings with internal staff and external clients
Finance
* Work closely with the Accounts team, to ensure the most effective use of We Are Group’s resources and that all costs are modelled as part of the bid responses
Business Development
* Ownership of bid timetable and co-ordination of resources
* Creating / coordinating bid specific project plans to ensure all deadlines are adhered to
* Organising / coordinating regular bid catchups / gating meetings
* Supporting the team to produce comprehensive, high-quality bid proposals by e.g., coordinating requests for information, sourcing the right supporting documents, supporting with editing / developing bid responses / implementation plans/ version control
* Completing company specific responses to Selection Questionnaires or portal registrations
* Compiling all the key bid documents / presentations needed for submission
* Transferring bid responses into final templates
* Coordinating the upload / submission of all bid proposals
* Managing tender portals (e.g., monitoring communications ) on behalf of We Are Group
* Monitoring tender portals / key newsletters to identify potential bidding opportunities
* Summarising opportunity specific requirements to inform bid/no bid gating decisions and help route qualified opportunities into the stage gating process
* Creating / maintaining a live pipeline/opportunity tracker (outlining current/expected bids)
* Tracking frameworks / DPS for re-bid; tracking early notifications of market engagement activities
* Creating and maintaining a company specific bid library
* Managing / coordinating our Bids and Tenders folder
Performance
* Work towards individual and team targets set
* Evaluate performance by analysing and interpreting data and metrics
Operational Excellence
* Work with all departments to identify opportunities to improve efficiencies of systems
* Participate in operational excellence activities
Team Management
* No team management requirements
Governance and Compliance
* Responsible for following and implementing all relevant policies, procedures and processes
* Read and accept all Company Policies on an annual basis
* Complete all due diligence training requirements for role and renew as required
Safeguarding
* React to any disclosures, comments or behaviours that would suggest a safeguarding concern for children or adults at risk in accordance with the Company Safeguarding Policy
* Record the safeguarding concern using the Safeguarding Report Form giving clear factual information using where possible the individuals own words
* Report the incident to the Designated Safeguard Lead (DSL) or Designated Safeguard Officer (DSO)
* Complete all relevant safeguarding and PREVENT training required for role and renew on annual basis
* Carry out any other duties within the scope of the job title as advised by the line manager