Job summary
An excitingopportunity has arisen for a Facilities Support Assistant to join our friendly will take on the rewarding role of supporting the FacilitiesDepartment based predominantly at Kendray Hospital, Barnsley but will beexpected to work trust wide. Therefore afull clean driving licence is essential..
Working closelywith the Head of Facilities and Facilities Manager you will be responsible for maintainingand developing the information systems that support the service.
You willprovide supervision, support, training and development for administrativestaff.
You willproduce reports, records and electronic documentation, you will manage diariesand take minutes.
The ideal candidate will be able to plan in advance andbe well organised. You must be flexible, reliable and hardworking with enhancedcommunication skills at all levels.
Post available -
1x hourFacilities Administrative Coordinator
Main duties of the job
Youwill have wide-ranging knowledge and skills in administrative policies,procedures and practices are required.
You will provide robustbusiness support to the Facilities Department.Co-ordinate the administrative function within the Facilities Departmentto deliver an efficient and effective service that supports service management.
You will have responsibilityfor the admin team as well as developing and maintaining information systems. Provide training and ongoing support anddevelopment to team members you oversee.Manage staff and resources effectively, employing high quality staffmanagement and leadership principles for staff development, professionalstandards, communication and appraisals.
About us
Weare a specialist NHS Foundation Trust that provides community, mental healthand learning disability services for the people of Barnsley, Calderdale,Kirklees and Wakefield. We also provide low and medium secure services and arethe lead for the west Yorkshire secure provider collaborative.
Our mission isto help people reach their potential and live well in their communities, we do thisby providing high-quality care in the right place at the right time. We employstaff in both clinical and non-clinical services who work hard to make adifference to the lives of service users, families and carers.
We encourageand welcome applications from all protected characteristic groups, we valuediversity and want our workforce to be reflective of our communities.
Beinga foundation Trust means were accountable to ourmembers, who can have a say in how were run. Around 14,300 local people(including staff) are members of our Trust.
Joinus and you will be one of over 4,500 staff committed to supporting and improvingthe mental, physical and social needs of the thousands of people we meet andhelp each year.
Weare committedto safeguarding and promoting the welfare of children, young people andvulnerable adults and expects all colleagues and volunteers to share thiscommitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
To provide day to day operational management and workloadof the admin team within the Facilities Department.
Toensure a robust business support to the Facilities Department.
Tohave overall responsibility for developing and maintaining the local andorganisational information systems to support the service delivery, evaluationand redesign alongside the operational management structure.
Person Specification
Experience
Essential
1. Experience of having supervisory and management responsibility.
2. In depth knowledge of Microsoft Packages.
3. Experience working in mental health services.
4. Experience of producing reports and making recommendations.
5. Experience of developing and implementing change to improve service performance.
6. Experience of implementing change to administrative practice.
7. Extensive knowledge of the Data Protection Act and confidentiality.
Desirable
8. Audit experience.
9. Knowledge and Experience of Human Resource Policy/Procedures.
Training
Essential
10. Participation in continuing professional development to improve and update knowledge.
Physical Attributes
Essential
11. Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Personal Attributes
Essential
12. Ability to travel across the Trust as appropriate to the role.
13. Flexible working.
Qualifications
Essential
14. RSA Stage III Typing/Word Processing III, parts 1 and 2.
15. NVQ level 4 in Business Administration or equivalent.
16. Relevant BTEC, HND or able to demonstrate competencies at that level.
Desirable
17. Degree in Business Administration in the NHS.
18. NVQ in Customer Services.
Special Knowledge/Skills
Essential
19. Must be able to work on own initiative and act independently.
20. Good organisational skills, with an ability to work within a pressured environment working to tight deadlines.
21. Demonstrate ability to work within a team.
22. Excellent written and verbal communication skills.
23. Strong analytical and problem solving skills having the ability to design and maintain administration and monitoring systems.
24. Demonstrable motivational skills to self and others.
25. Data analysis skills and the use of spreadsheets.
26. Ability to record and maintain accurate details, prepare written correspondence, maintain electronic diaries and organise meetings.
Desirable
27. Knowledge of mental health working practices.