The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.
Key Accountabilities
* Run the CEO’s diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
* Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
* Be the first point of contact for the CEO’s office, handling calls and face to face enquiries with confidence and discretion.
* Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
* Produce correspondence and materials that are accurate and meet deadlines.
* Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
* Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
* Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.
What Youll Bring
* Demonstrable background of providing high level EA support to senior leadership.
* PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
* Highly professional with sound judgement, strong common sense and the confidence to use initiative.
* Exceptional spoken and written English.
* First class organisation and time management, with sharp attention to detail and accuracy.
* Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
* Advanced proficiency in Microsoft 365, notably Outlook and Excel.
* Calm and Professional, especially when working to tight deadlines.
* Tact and discretion when handling sensitive and confidential information.
Please note due to the nature of the role home working and hybrid working will not be considered.
Advert close date – 10th June 2026
Interviews to be held – 17th June 2026
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