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Finance Administrator
Long Crendon, Aylesbury | up to £32,000 | 9:00 – 17:00
Job Purpose
This is a pivotal role at the heart of our business, where you'll support both management and the wider team with essential financial processes, particularly accounts receivable, and oversee key office management systems. Your contribution will help ensure the smooth, efficient running of our operations and facility, while delivering a consistently high standard of service to both internal colleagues and external customers.
This role offers a unique opportunity to contribute to both the financial integrity and operational excellence of the business. If you’re detail-oriented, adaptable, and thrive in a fast-paced environment, One to One Personnel would love to hear from you!
Key Responsibilities
Finance Administration
Conduct credit limit checks and generate reports on credit utilisation
Create and maintain customer master data for domestic and international accounts
Maintain accounts receivable using relevant software (e.g., MS Office, SAP), including account confirmations, discrepancy resolution, and prepayment handling
Co-ordinate invoice processing by liaising with internal and external departments
Record and process incoming payments with accuracy and in line with company policies
Resolve billing issues and disputes with customers
Communicate with customers regarding outstanding invoices, payment terms, and account discrepancies
Manage the dunning process, including insolvency proceedings
Review and write off receivables; assess impairment losses
Prepare statistical reports related to revenue and receivables
Create and post credit notes and debit memos for pricing, shipping, and material return discrepancies in collaboration with quality assurance and purchasing teams
Support the implementation and review of internal control systems (J-SOX)
Prepare documentation for internal controls and external audits (e.g., tax audits, financial audits)
Contribute to the continuous improvement of departmental processes and workflows
Office Administration
Act as the first point of contact for visitors, offering assistance with transport, accommodation, and general enquiries
Answer and transfer incoming telephone calls professionally
Manage centralised ordering and storage of office stationery and consumables
Perform general administrative tasks to support daily operations
Carry out additional duties as assigned to support the overall objectives of the role
Ensure the facility complies with health, safety, fire, and regulatory standards, and that employees are regularly updated on these matters
What you’ll need
Ability to work effectively in a dynamic, sales-driven environment
Strong organisational and prioritisation skills; able to meet deadlines and identify potential issues
Customer-focused with a positive, proactive attitude
Excellent communication and interpersonal skills
Tech-savvy with strong attention to detail for maintaining systems and processes
Knowledge of quality standards, compliance, and management systems is an advantage
What’s in it for you?
Salary £28,000 - £32,000 depending on experience
Monday to Friday 9:00am – 5:00pm, with 1 hour break
You will be provided with a mobile and laptop
Private medical, life insurance
25 days holiday
Onsite parking
Located in Long Crendon, Aylesbury
Bonus scheme, which is 5% of basic salary
"Be wary of buyers asking to use 'Gumtree delivery' or 'Payments on Gumtree' because Gumtree doesn't offer these services currently. Requests from Whatsapp or SMS could be scams"
"Only access Gumtree from gumtree.com and do not follow links sent by other users"
"Share photos and ask lots of questions about the items you are buying and selling"
"If an ad or reply sounds too good to be true, it probably is"
"Use the 'Reply to ad' button for your safety and privacy"
"Don't reply to email addresses hidden in text and pictures"
"Trade in person, use PayPal 'paying for an item or service' to transfer money"
"Beware of fake Gumtree, eBay or escrow sites and invoices"
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