JOB TITLE:
Administrator/Vetting Full Time
DEPARTMENT / LOCATION:
Security, Southampton Airport
REPORTING TO:
Station Manager
DIRECT REPORTS:
None
Main Purpose of the Role
To provide administrative duties in relation to the processing and issuing of Airport ID’s ensuring all regulatory requirements are met whilst delivering a positive and efficient service in a busy environment.
To assist both the ID Station Manager, Compliance Manager and Security Team lead on a day to day basis in resource planning.
Key Duties and Responsibilities
Administrative duties to include filing, photocopying and updating electronic documents To comply with Company Policies and Procedures and site-specific procedures. To provide a positive contribution towards maintaining an environment of equal opportunity, in accordance with the Equal Opportunities and Diversity policy. To fulfil Health and Safety responsibilities by adherence to the requirements of the Company’s Health and Safety Policy. To undertake such duties at the direction of Supervisors, Manager’s or Site Management, appropriate to the level and character of work, which may reasonably be required by the department/site. To Vet new applicants
* Competent minute taker
* To support the Security operation when needed.
Resource Planning
* Using forecast data build a workflow plan via Excel for upload into an automated planning system
* To interrogate the system generated plan to ensure it meets the operational requirements making appropriate adjustments as required
* Publishing the final plan to the workforce in accordance with agreed timescales
* Continually review the daily plan to identify potential issues and pro-actively amend the resource allocation accordingly
* Close liaise with both operational and management and support teams
* On-going database and system management
Payroll Administrator
* Validating employee hours worked using an in-house system
* Processing holiday requests
* Processing absence (sickness) documentation
* A variety of general administrative tasks to include, but not limited to, filing, photocopying, scanning
* Database and document management
General
* To comply with Company Policies and Procedures and site-specific procedures.
* To provide a positive contribution towards maintaining an environment of equal opportunity, in accordance with the Equal Opportunities and Diversity policy.
* To fulfil Health and Safety responsibilities by adherence to the requirements of the Company’s Health and Safety Policy.
* To undertake such duties at the direction of Supervisors, Manager’s or Site Management, appropriate to the level and character of work, which may reasonably be required by the department/site.
Skills and Experience:
ESSENTIAL
DESIRABLE
Person Specification
Able to provide full five-year vetting history.
Good organisational and administration skills with emphasis on accuracy attention to details
Excellent Excel skills
Computer literate
Excellent communication skills.
Ability to work as part of a team.
Flexible team member with ability to communicate with the client, managers and colleagues.
Excellent customer service skills.
Previous security experience would be an advantage
Previous experience in payroll administration