Location: International House, HITP, Blantyre, G72 0BN
Salary: up to £32,000
Hours: Full time, 37 hours per week
About The Role
We are looking for a highly organised and commercially aware Commercial Administrator to support our Finance Business Partner and wider operational teams within HFD Group, working closely with DataVita.
This role sits at the intersection of finance and operations. You will play a key part in ensuring project billing is accurate and timely, while also supporting procurement processes to ensure projects are delivered smoothly and in line with contractual and operational requirements.
This is an excellent opportunity for someone with strong administrative skills who wants exposure to commercial finance, contract management and cross-functional collaboration.
Key Responsibilities
Project billing & sales support
Assisting with the end-to-end project billing process
Raising sales invoices in line with contractual terms and agreed milestones
Working closely with the Finance Business Partner to ensure billing reflects agreed commercial conditions
Supporting the wider sales process with accurate documentation and administrative oversight
Maintaining clear records of billing schedules, contract terms and variations
Procurement & operational support
Supporting the procurement process across DataVita departments
Working with operational teams to ensure purchasing aligns with implementation plans and project timelines
Coordinating purchase orders and ensuring correct approvals are obtained
Monitoring supplier documentation and ensuring compliance with internal controls
Assisting in resolving any process or documentation queries between departments
Process & coordination
Helping to embed efficient commercial and administrative routines
Ensuring documentation is accurate, complete and accessible
Supporting continuous improvement of commercial and procurement processes
Liaising with finance, sales, operations and suppliers to ensure smooth communication
About You
Experience & qualifications
Previous experience in a commercial administration, finance administration or procurement support role
Strong attention to detail and high levels of accuracy
Confident working with contracts, invoices and financial documentation
Competent in Microsoft Office, particularly Excel
Ability to manage multiple tasks and deadlines effectively
Skills & Attributes
Organised, proactive and solutions-focused
Strong communication skills with the ability to work across departments
Commercially aware and comfortable working in a fast-paced environment
A team player with a flexible approach to supporting business needs
What We Offer
Competitive salary of up to £32,000
4x Life Assurance
Group Income Protection (70% of salary for 2 years)
Cycle 2 Work
EV Salary Sacrifice scheme
(24/7 access to a GP by phone or video, Mental health support with counselling and therapy sessions, Physiotherapy and health coaching services, Medical second opinions from trusted specialists, Fitness and wellbeing tools)
33 days annual leave