Vetra Group Solutions Ltd is a growing organisation headquartered in central Glasgow. We're committed to professionalism, collaboration and continuous improvement and we're looking for a talented Senior Administrative Assistant to join our team.
The Role
Reporting to the Office Manager, you will play a central role in supporting daily operations and coordinating administrative functions across departments.
Key responsibilities
* Manage calendars, appointments and meeting logistics for senior staff
* Draft and proofread correspondence, presentations and reports
* Maintain and update office filing systems (digital and physical)
* Support HR and finance with data entry, record keeping, and documentation
* Liaise with external suppliers and contractors to ensure smooth operations
* Train and mentor junior administrative staff
About You (Must-haves)
* Proven experience as an administrative assistant or office coordinator (3+ years)
* Strong IT skills (Microsoft Office Suite, Outlook, Teams/Zoom)
* Excellent written and verbal communication skills
* Ability to handle confidential information with discretion
* UK right to work
Nice-to-haves
* Experience supporting HR or finance functions
* Knowledge of office management software or CRM systems
Benefits
* £28,000–£32,000 salary (reviewed annually)
* 28 days' annual leave (including bank holidays), increasing with service
* Auto-enrolment pension scheme
* Central Glasgow office with modern facilities
* Ongoing training and development opportunities
Application Process
Please apply through Indeed with your CV and a short cover note.
* Initial CV screen
* One interview
* Offer stage
Employment is subject to successful right-to-work checks.
Job Types: Full-time, Permanent
Pay: £28,000.00-£32,000.00 per year
Benefits:
* Bereavement leave
* Canteen
* Company events
* Company pension
* Cycle to work scheme
* Free flu jabs
* Free parking
* Health & wellbeing programme
* On-site parking
* Sick pay
* Work from home
Ability to commute/relocate:
* Glasgow, G2 1RW: reliably commute or plan to relocate before starting work (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person