Job Description
We are currently seeking a highly motivated, intelligent and personable candidate to join this friendly team as a Legal Administrator working Monday to Friday 9am to 5pm.
We are looking for an organised, proactive Legal Assistant/Secretary to support Lawyers within this busy Family Law practice. This is a varied role requiring excellent communication, strong IT skills, and a professional, client-focused approach.
Excellent benefits including death in service, sickness insurance and 25 days holiday plus your birthday off and closure between Christmas and New Year.
Key Responsibilities
* Provide day-to-day administrative support to solicitors, helping them meet deadlines and billable targets.
* Manage client files: opening, maintaining, updating compliance records, and closing/archiving in line with procedures.
* Assist in the production of legal documents, such as bundles (including e-bundles). Proofread and format check.
* Liaise with clients, solicitors, courts, and third parties; make calls, take messages, and provide updates.
* Organise diaries, meetings, travel arrangements, and prepare follow-up notes.
* Assist with legal processes such as searches, preparing schedules, analysing documents, and attending hearings for note-taking (when required).
* Greet clients, prepare meeting rooms, handle post, deliveries, photocopying, and general office duties.
* Manage billing tasks including preparing draft bills, handling payments, and monitoring money on account.
* Maintain accurate time records, manage workloads effectively, and meet agreed timescales.
* Work professionally and confidentially, following all compliance, AML, diversity, and security procedures.
* Use key software including Outlook, Word, Excel, digital dictation, LEAP, and internal systems.
* Provide excellent client care and ensure records are accurate and up to date.
* Participate in team support, share knowledge, and help cover colleague absence.
* Take responsibility for ongoing training, development, and improving personal performance.
Training will be given on all aspects of the role. Legal experience will be an advantage. There is a buddy system within a friendly team of Legal Assistants.
COG LTD are acting as an Employment Agency.