Pertemps Leeds have a brand new opportunity available, and we're excited to share it with you!
Job Brief
Our client is seeking a highly organized, detail-oriented Receptionist/Executive Administrator. In this role, you'll provide direct support to the business along with supporting our senior leadership, ensuring smooth operations and effective communication.
Role Specification
2 candidates required to role share, working 5.00 hours per day each – total 50 hrs per week
Successful Candidate #1
Week 1 07:00 – 12:00
Week 2 12:00 – 17:00
Sucessful Candidate #2
Week 1 12:00 – 17:00
Week 2 07:00 – 12:00
The successful candidate is to cover both shifts, should 1 be on holiday/off sick – so fully knowledgeable of the role – no further training required.
Hourly Rate: £13.75 - £14.50 per hour (based on experience)
Duration of Assignment: Temp to Perm in 12 weeks
Reception Duties (All Training Provided)
* Greet and direct visitors, ensuring they feel welcome and are assisted promptly.
* Provide them with necessary information or direct them to the appropriate person or department.
* Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
* Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
* Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
* Ensure accurate and timely communication within the office, relaying messages, and information promptly.
Exec Admin Duties (All Training Provided)
* Manage executive schedules, coordinate meetings, appointments, refreshments, and travel arrangements.
* Provide general administrative support to other departments as and when needed, including filing, data entry, customer communication.
* Handle confidential documents ensuring they remain secure.
* Assist in planning company events, meetings, special projects.
* Ensure accurate and timely communication within the office.
Requirements and Skills
* A minimum of 3 years' experience in an executive support role
* Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel)
* Excellent verbal and written communication skills
* Ability to multitask and prioritize tasks.
* Excellent organizational and time management skills
* Strong problem-solving ability and attention to detail
* Reliable and punctual, with a strong work ethic
* Previous experience in customer service preferred.
If you are actively looking for your new role, and have experience in the above requirements, please apply with your up-to-date CV now! We look forward to hearing from you.