Purpose
The focus of this position will working within the regional Project Controls function, directly supporting Projects in the creation, updating, and analysis of cost management tools in a manor aiding Project management review, decision making and forecasting.
Functions
RESPONSIBILITIES:
Cost Tracker
* Update cost tracker based on schedule updates/ changes
* Maintain Project Forecast
* Update with actual billed i.e PM&E etc
* Add any additional non-reimbursable costs
* Update VO LS rate if changes (this will increase as more VO’s get closed out/ added)
* Support Finance analyst with queries
* Regular cost tracking meeting
* Assist with Cost analysis & closing of any activity codes
* Assist cost analysis with Revenue allocation
VO’s
* Maintain VO tracker
* Create new VO’s for reimbursable costs
* Update/ rewrite VO’s if new costs incurred/ requests have changed
* Draft & finalise VO’s - once internally reviewed.
* Attach appropriate backup (quotes, invoices etc) & approvals – make sure all is saved in VO folder too.
* Get internal approval (PM) for VO.
* Hold weekly VO/ Cost Meeting with client and have clear actions in place to discuss.
* Get external approval (client to sign off in weekly meeting)
* Ensure PO coverage to Bill complete VO’s.
* Collate and attach all Back up, inc 3rd party, signed timesheets, email approvals, DPRS and send to QtC alongside signed VO so billing process can begin.
Timesheets
* Populate PM&E, Onshore Readiness & VO timesheets
* Create ‘VO’ timesheet for increased personnel in-country i.e. above personnel in personnel uplift rate
* Review TS in meeting with cllient and get signed off
* Use GM reports for charging travel/ mob days
Billing
* Create commercial summary where appropriate & get PM to sign off
* Send QtC Billing request with all back up in a clear manner
* Ensure PO coverage (I maintain a PO analysis to keep on top of this)
* Answer any QtC queries and be point of contact between QtC & client
* Send Draft invoice to client for approval
* Send client confirmation to Billing so they can complete & send out final invoice
* Update S/sheets & VO tracker with invoice # and ensure copy of invoice is saved on SP.
* Hold weekly meeting with QtC and have clear actions in place to discuss.
PO’s
* Maintain PO analysis
* If uplift/ new PO is required, provide estimates as early as possible for client to action
* Once commercial review & sign off the PO, confirm the order in client system.
Additional
* Other duties as assigned.
Supervisory Responsibilities
* This position has no direct supervisory responsibilities.
Reporting Relationship
* Reports to Project Controls Lead – Eastern Hemisphere
Qualifications
REQUIRED
* Must have a minimum three (3) years of experience in cost engineering
* Must have three (3) years’ experience and responsibility of project cost management and reporting in an industrial environment throughout a project’s typical life cycle (Sales, Engineering, Procurement, Testing, and Offshore Execution)
DESIRED
* Experience with Enovia and PeopleSoft
* Profiecient with Microsoft Excel: expertise in complex formulas and functions, pivot tables, macros
* Knowledge of integrating Primavera P6 with other enterprise systems, such as enterprise resource planning software.
Knowledge, Skills, Abilities, and Other Characteristics
* Comprehensive understanding of project management principles, methodologies, and best practices.
* Ability to evaluate project performance, identify variances and propose corrective actions.
* Strong analytical and problem-solving abilities, with attention to detail and accuracy.
* Abillity to effectively communicate in English with project managers, engineers and stakeholders both verbally and in written form.
* Strong organizational and time management skills to meet project deadlines
* Proactive and adaptable mindset to anticipate and address potential issues or changes in project schedules
* Commitment to continuous learning and staying update to date with the latest industry trends and advancements in project management software and tools
* Ability to work independetnly and as part of a team, displaying professionalism and maintaining a positive attitude.
* Proficiency with MS Office applications, primarily Word and Excel, is required.
* The ability to organize disparate information into a usable form is required.