Office Services Administrator - 12 Months Fixed Term Contract
Join to apply for the Office Services Administrator - 12 Months Fixed Term Contract role at Hogan Lovells
Office Services Administrator - 12 Months Fixed Term Contract
Join to apply for the Office Services Administrator - 12 Months Fixed Term Contract role at Hogan Lovells
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Job Title
Office Services Administrator - 12 Months Fixed Term Contract
Department
Office Services
Office Location
Birmingham
Reports To
Office Manager Birmingham / Head of Office Services - UK
Working Hours
35 hours per week, 9:30am to 5:30pm but additional hours may be required. This role will be based in the Birmingham office 5 days per week.
Firm Description
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.
With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.
In the UK Hogan Lovells has offices in Birmingham and London. The Birmingham office opened in 2015 and has a number of practice areas including Corporate/Commercial, Construction, Finance, Litigation, Arbitration and Employment (LAE) and Real Estate, as well as our Legal Delivery Centre and Business Team.
Department Description
Operations is one of the firm's support departments and is responsible for the delivery of operational facilities services and the operation and maintenance of our real estate assets.
Role Overview
To support the office for facilities and office services-based activities including practical and admin tasks.
Key Responsibilities / Accountabilities
* Ordering for and provisioning of tea points and client kitchen.
* Ordering for and provisioning of catering for meetings and events.
* Managing meeting room bookings, setting up and checking of meeting rooms.
* Managing security passes and access control in-line with policy and processes.
* Supporting Office Manager with managing third party contractors including cleaning, maintenance, and vending.
* Ordering and provisioning of stationery points and paper for printers.
* Supporting with client visits including reception, access, catering for meetings and admin support i.e. printing.
* Supporting visitors from other offices.
* Processing invoices and expenses.
* Act as a point of contact for facilities and office services questions from the office or other offices.
* Taking part in the new starter induction, showing facilities and safety arrangements.
* Supporting PAs and lawyers with office-based tasks such as printing, scanning, binding, organising couriers, postage etc.
* General admin and tasks required for managing an office and supporting teams in the building.
Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.
All members of the firm participate in our Responsible Business program.
Person Specification
Qualifications And Experience
* GCSE level as minimum requirement
* Experience in an administrative or facilities role would be of benefit but not essential
General Attributes
* Adopts a proactive can-do attitude
* Flexibility
* Team player and strong communication skills
* Enthusiastic
Agile Working Statement
Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.
Equal Opportunities Employment Statement
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.
All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Law Practice and Legal Services
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