Overview
Facilities Manager – Bedfordshire, Multi-site Healthcare Group. Up to circa £50,000 DOE. CliniHunters is a leading global clinical headhunting boutique consultancy. Our client is a clinically-led independent veterinary group with an outstanding reputation seeking a proactive and highly organised Facilities Manager to own facilities, IT systems, insurance administration, health & safety, and data management across practices. This role ensures smooth day-to-day operations, safe premises, efficient systems, and accurate record-keeping to support clients and the clinical team.
Key Responsibilities
* Oversee all premises, fixtures, fittings, and equipment across multiple sites; coordinate contractors, manage repairs, and maintain high standards of cleanliness, hygiene, and security.
* IT Systems: manage the Merlin practice management system, apply updates and fixes, arrange training, and provide technical support.
* Insurance: administer and process client insurance claims accurately and efficiently, maintaining clear communication with clients and insurers.
* Health & Safety: lead compliance across all practices, including risk assessments, inspections, and staff training in partnership with Citation/Atlas.
* Data Management: maintain accurate data records, ensure GDPR compliance, and use Excel to track, analyse, and report on practice operations.
* Supplier & Procurement Management: oversee supplier relationships, manage procurement processes, obtain quotes, ensure value for money, and support local providers where possible.
* Source, negotiate, and manage suppliers; obtain competitive quotes for repairs, maintenance, and supplies with preference for local providers where suitable.
* Maintain accurate records in line with GDPR, including insurance and supplier documentation.
* Act as first point of contact for operational and client queries; support the Clinical Director and management team with projects and service improvements.
Ideal Candidate
* Strong organisational skills with the ability to manage varied priorities.
* Confident IT and Data Manager; proficient in Excel, with experience in data tracking and reporting.
* Excellent communicator, capable of liaising with contractors, staff, clients, and insurers.
* Reliable, punctual, and trustworthy.
* Hands-on and adaptable with a can-do approach to day-to-day challenges.
* Team-focused, with a commitment to maintaining high standards across all sites.
Why Join
Be part of a progressive, independent healthcare practice that prioritises exceptional care, professional growth, and innovation.
Apply
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