Job overview
Twyford ward, Winchester Hospital site, is looking for a part time- Ward Clerk to support the clinical and multi-disciplinary team.
This role is required to work Monday to Friday.
We encourage applicants to arrange a visit to the ward to meet the team who are ready and waiting to meet you.
What we look for:
1. Good standard of education
2. Experience of working with IT systems
3. Excellent communication skills
What we Offer:
4. Support and training with your role and to help progress
5. A fully inclusive working environment
6. Your life outside HHFT is important and the Trust are happy to consider applications with flexible working patterns that cater to individual requirements; this can be discussed at interview.
Main duties of the job
7. To ensure the availability and preparation of patient hospital notes together with the relevant documentation for all patients admitted to the service. To ensure the availability of patient hospital notes when requested for clinical audit/Risk & Governance departments.
8. To use the case note tracking system to record the location of case notes, ensuring that the tracking system is maintained and that staff with access to it can locate case notes over a 24 hour period.
9. To liaise with medical secretaries and other hospitals to locate missing case notes and if unsuccessful to escalate to Operational/Clinical Manager.
10. To complete the electronic discharge documentation.
11. As instructed by a nurse or doctor, to arrange for any necessary follow-up investigations for patients.
12. To collate documentation and file appropriately in hospital case notes.
13. To book patient transport when requested.
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Detailed job description and main responsibilities
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person specification
Training and qualification
Essential criteria
14. Good standard of secondary education
Desirable criteria
15. NVQ in Business and Administration
Experience and Knowledge
Essential criteria
16. Experience of working with IT systems
Desirable criteria
17. Previous NHS experience
Skills and ability
Essential criteria
18. Excellent communication skills
Desirable criteria
19. Knowldege of the day to day running of a ward