Events Assistant
New Hall School The Avenue, Boreham, Chelmsford, Essex, CM3 3HS.
Contract: Permanent, Full‑time – Salary £26,785.00 to £30,906.00 per annum. Start date: June 2026 onwards. Positions available: 1.
Key responsibilities:
* Assist in the organisation and delivery of school events, lettings and holiday camps across Nursery, Preparatory and Senior Divisions.
* Support maintenance and accuracy of the events/calendar, ensuring timely updates.
* Assist with on‑site event set‑up, delivery, breakdown and act as point of contact during events.
* Support the Events Manager in planning and delivering holiday camps and activity programmes.
* Liaise with Catering, Domestic, Operations, Estates and IT teams to communicate requirements and submit requests within deadlines.
* Prepare, circulate and file event risk assessments, supporting health & safety compliance.
* Administer letting agreements and venue hire agreements for external users.
* Welcome, meet and check‑in venue hire groups, communicating health & safety procedures.
* Support website event sign‑ups, ticket issuance and badge creation.
* Ensure notice boards and internal communications publicise upcoming events, lettings and camps.
* Assist in design and production of event invitations, posters, tickets and promotional materials.
* Support collection and analysis of attendance data and event feedback for evaluation and future planning.
* Help manage the events mailbox and respond to routine enquiries promptly and professionally.
* Maintain and update event and camps pages on the school website.
* Maintain accurate event records, including attendee lists, ticketing information and basic financial tracking.
The successful candidate will be expected to:
* Be educated to A Level (or equivalent qualification).
* Have experience of a similar role, ideally within a school setting.
* Have excellent communication, organisational and time‑management skills.
* Have excellent IT, creative design and interpersonal skills.
* Understand the importance of promoting and safeguarding child welfare.
* Be willing to participate enthusiastically in aspects of boarding school life.
* Be able to work alone and as part of a team, be a self‑starter, highly motivated, proactive and keen to learn.
* Show approachability, confident demeanour and empathy.
* Exercise discretion and sensitivity, including professional confidentiality.
* Adapt working hours flexibly to meet school needs.
* Have knowledge of the education sector or independent schools (desirable).
* Have additional qualifications in events management and/or residential lettings (desirable).
* Be educated to degree level or equivalent qualification (desirable).
What New Hall offers:
* Excellent benefits and CPD.
* Lunch without charge during term time.
* Discounted annual membership for New Hall Sport Club.
Legal and safeguarding requirements: All adults employed at New Hall School must comply with data protection and GDPR, provide evidence of right to work, and undertake an enhanced DBS check. The role may require disclosure of criminal convictions and will adhere to the Keeping Children Safe in Education guidance.
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