About the Role
We are seeking a Buying Team Assistant to join our client's buying department. This role is ideal for someone with a strong interest in fashion, exceptional attention to detail, and the ability to thrive in a fast-paced, dynamic environment. You will play a key role in supporting the Buying Editor and wider Buying Team, helping to ensure smooth coordination across buying, editorial, marketing, and merchandising functions.
Key Responsibilities
Act as a liaison between buying, editorial, and marketing teams to ensure the seasonal buy and key messages are fully represented across all marketing and editorial channels.
Assist with pre-market guidelines, in-market trend roundups, and seasonal overviews to communicate key trends and brand focuses effectively.
Collaborate on post-market materials, including compiling and delivering the Seasonal Handbook to marketing teams, covering trend presentations, top seasonal investments, and on-site links.
Run and maintain buy reports for internal business use.
Collate product ID lists across the Buying Team for trade and marketing support.
Work closely with Merchandising to track deliveries for upcoming launches and campaigns.
Buying Team Support
Provide general administrative assistance to the wider Buying Team, including raising purchase orders and supporting during peak times.
Coordinate global travel arrangements and itineraries for senior management, ensuring alignment with budget and schedules.
Organise show tickets and logistics for international fashion weeks (London, Paris, Milan, and New York).
Set up and prepare meeting and presentation rooms, ensuring all necessary equipment is available.
Serve as the primary contact point for Buying department inquiries and support.
Maintain updated brand lists, team structures, and department information.
Be available for occasional out-of-hours support during travel periods and fashion show seasons.
About You
Strong understanding and passion for the fashion industry, with a creative and commercial mindset.
Proven administrative experience in a commercial environment.
Advanced proficiency in Microsoft Office (PowerPoint, Excel, and Word).
Exceptional organisational skills, efficiency, and attention to detail.
Strong written communication and professional presentation skills.
Excellent interpersonal skills-discreet, articulate, and confident when liaising with senior stakeholders.
Calm under pressure, proactive, and adaptable with the ability to manage shifting priorities.
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