Job summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES
The department provides anaesthetic/theatre cover for elective and emergency surgery together with 24 hour cover for Intensive Care and Maternity units.
The department provides educational support for anaesthetic Doctors in Training and NCGs within the department and educational support for medical and foundation students.
The department provides acute/chronic pain and pre-assessment services, outreach, education for medical students and Foundation Doctors.
The department employs a significant number of clinical colleagues across both acute hospitals and the administrational function within the directorate is tasked with supporting all clinical staff with queries relating to human resource, payroll and rostering.
Main duties of the job
Theatre Allocation and Scheduling
Maintain anaesthetic rotas for the elective care hub site, including ITU, maternity and on call.
Provide first point of contact for patients, relatives, GPs, hospital staff and other professional bodies for written and telephone enquiries on behalf of the consultants and their team. Establish validity and priority of the contact, reducing the consultants / team's administrative workload where possible.
Liaise with Theatre Clinical Leads and Day Case team as appropriate to review scheduled and booked lists, to ensure they are in line with booking standard operating procedures and mitigate any concerns ahead of the scheduled date.
Input information onto the patient information system as required, ensuring accurate data input into all computerised systems.
Input information onto theatre system promptly to ensure theatre is allocated, prepared and finalised for correct procedure. Produce and distribute theatre lists and arrange for all other associated aspects of the procedure.
Organise extra theatre list / consultant anaesthetist as required liaising with Service Manager and Clinical Leads.
Working with the administration manager/rota coordinator and College Tutor to ensure that the Doctors in Training rotas are compiled in accordance to their training needs, covering gaps as and when required.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
* Being a clinically led organisation
* Quality and safety at the heart of our Trust
* A positive patient experience every time
* A great place to work
* Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Details
Date posted
10 February 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£27,485 to £30,162 a year per annum pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
262-A
Job locations
West Cumberland Hospital
Whitehaven
CA28 8JG
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £ Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £ administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £ Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £ administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications
Essential
* GCSE English language (minimum grade C) or equivalent.
* NVQ3 in Business Administration or equivalent.
Desirable
* Typewriting/work processing RSA 2 or equivalent.
Knowledge and Experience
Essential
* Medical secretarial duties
* Medical audio typing
* Medical word processing
* Operating word processing and computer packages.
* Computer literate.
* Medical terminology
* Microsoft Office
* Patient Information Systems or equivalent
* Understanding of the requirements of the General Data Protection Act (2018), Freedom of Information Act, access to health records and defensible documentation, health and safety legislation, and their application in the workplace.
* Understanding of clinical rosters
* Equality issues.
Desirable
* NCIC local electronic patient record / Information systems.
Skills and Aptitudes
Essential
* Effective communication and interpersonal skills.
* Able to analyse complex facts or situations.
* Able to use initiative appropriately within team environment.
* Able to work without supervision.
* Ability to organise and prioritise workload to meet deadlines.
* Empathetic.
Other Requirements
Essential
* Willing to develop skills
* Willing to develop professionally.
* Ability to travel offsite for meetings.
Desirable
* Driving licence or ability to travel independently of public transport.
Person Specification
Qualifications
Essential
* GCSE English language (minimum grade C) or equivalent.
* NVQ3 in Business Administration or equivalent.
Desirable
* Typewriting/work processing RSA 2 or equivalent.
Knowledge and Experience
Essential
* Medical secretarial duties
* Medical audio typing
* Medical word processing
* Operating word processing and computer packages.
* Computer literate.
* Medical terminology
* Microsoft Office
* Patient Information Systems or equivalent
* Understanding of the requirements of the General Data Protection Act (2018), Freedom of Information Act, access to health records and defensible documentation, health and safety legislation, and their application in the workplace.
* Understanding of clinical rosters
* Equality issues.
Desirable
* NCIC local electronic patient record / Information systems.
Skills and Aptitudes
Essential
* Effective communication and interpersonal skills.
* Able to analyse complex facts or situations.
* Able to use initiative appropriately within team environment.
* Able to work without supervision.
* Ability to organise and prioritise workload to meet deadlines.
* Empathetic.
Other Requirements
Essential
* Willing to develop skills
* Willing to develop professionally.
* Ability to travel offsite for meetings.
Desirable
* Driving licence or ability to travel independently of public transport.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
North Cumbria Integrated Care NHS Foundation Trust
Address
West Cumberland Hospital
Whitehaven
CA28 8JG
Employer's website
(Opens in a new tab)
Employer details
Employer name
North Cumbria Integrated Care NHS Foundation Trust
Address
West Cumberland Hospital
Whitehaven
CA28 8JG
Employer's website
(Opens in a new tab)