Medical Secretary - Obstetrics & Gynaecology
37.5 hours per week
Permanent
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
Great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
We welcome applications from the Armed Forces Community - get in touch to find out more.
Main duties of the job
* Work as part of a speciality team providing full secretarial support for the consultants and junior medical staff in the team.
* Work closely with the Team to ensure all clinics are typed speedily and accurately according to the guidelines laid down by the Trust.
Benefits
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in-house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
If you are applying for a Domestic Assistant or Health Care Assistant role you may be eligible for the refer a friend scheme – find out more here: https://www.geh.nhs.uk/about-us/people-and-workforce/vacancies/refer-friend-scheme
Job responsibilities
* Work as part of a speciality team. Responsible for the typing of all correspondence relating to outpatients and inpatients as well as departmental correspondence.
* Receive enquiries from patients and staff, resolve straightforward enquiries and forward more complex issues to the most appropriate member of the team. Liaise professionally with all departments regarding admissions, waiting lists, ad hoc ward attenders and cancellations ensuring hospital policies are adhered to.
* Organise meetings and appointments for the consultants and the speciality team and make adjustments in line with agreed protocols where necessary.
* Set up and maintain filing systems ensuring all documents are accurately and appropriately archived.
* Obtain investigation results and exercise judgement to ensure that medical attention is urgently drawn to histology and urgent telephoned results and all results are filed in the patients’ records.
* Take responsibility for tracking patients’ notes in the office. Open and distribute post, prioritising any urgent post and ensuring relevant documentation is attached in addition to acting promptly and appropriately to all e‑mail correspondence.
Person Specification
* NVQ Level 3 Business Administration (or equivalent level of qualification or proven work experience)
* Minimum of 2 years medical secretarial experience or similar role
* Working knowledge of computer systems
* Ability to work unsupervised in a professional manner
* Supervisory experience within a health care setting
* Understanding of RTT pathways
* Knowledge of dictation systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and, as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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