FearFree delivers services across the Southwest for victims, children and perpetrators of domestic abuse, sexual violence and stalking with the aim to break the cycle of abuse and support all to live free from fear. We provide trauma responsive support, and this post will be fundamental to ensuring service users, stakeholders and partners experience this in our daily delivery.
As an HR Assistant you are central to the efficient running of the HR inbox, HR administration and responding to enquiries from FearFree managers and employees. You will often be the first point of contact in the HR team.
FearFree is committed to flexible and hybrid working and this role will be a mix of home‑based and office‑based, alongside requiring travel for All Staff meetings when required.
Key Responsibilities
* Assist and coordinate the recruitment and onboarding of new employees and volunteers, including vetting checks and organising mandatory staff training.
* Create job offers and contract T&C’s changes documentation.
* Create and update employee records as required using HR software.
* Record, monitor and report on staff absence by maintaining appropriate records.
* Assist with day‑to‑day operations of the HR function and duties.
* Assist managers and employees with any HR administrative tasks and liaise with them effectively.
* Advise managers and employees to refer to FearFree policies and procedures where appropriate.
* Effectively manage the HR inbox and any enquiries sent to the inbox.
General Responsibilities
* Live and embody the FearFree values.
* Prepare a monthly payroll spreadsheet for Finance Department.
* Assist Head of People with payroll checks.
* Assist with collection and recording of organisational statistics using Excel spreadsheets.
* Take minutes of confidential meetings as required.
* Be fully aware of all FearFree HR Policies and Procedures and how to apply them.
* Follow all FearFree policies and procedures.
* Be fully aware of FearFree template forms and how to apply them.
* Be a point of contact for general HR and payroll queries.
* Assist with secure filing and archiving of HR documents. Contribute to the development of the HR processes in FearFree as required, working closely with the Head of People.
* Provide general clerical and administrative support for HR function.
Other
* Assist the Head of People with various HR projects.
* Produce reports for the Head of People and managers when required.
* Keep any employment and sensitive records and information confidential and share them only with employees/managers that are entitled to have access to them.
Application
To apply for this role, please download and read the full job description/person specification and if you feel you meet the criteria, please download an application form and return it, along with the optional equality monitoring form, to: recruitment@fearfree.org.uk.
The closing date for this vacancy is 22nd March 2026 but we reserve the right to interview before this date and close the vacancy earlier if sufficient applications are received before then – early applications are therefore encouraged.
FearFree is committed to encouraging equality and diversity in the workplace. We strive to be a diverse and inclusive place to work where we can all be ourselves and individual differences are recognised and valued.
Hours: 37 hours per week (part time considered)
Position: Temporary
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