Who We Are:160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.
The Role and What You’ll Do:
160over90 is seeking a Project Coordinator to support the project team in the office during pre-production and onsite at live events. It’s a junior role that requires some industry knowledge and a minimum of one year of agency experience. You will build on your previous knowledge and experience to develop a greater understanding of the roles within each department and the tasks involved in varied projects. A hard-working, organised and practical individual will thrive in this role and will learn all the right skills to become a Junior Producer. Within this role you’ll work on all types of projects with a lesser or greater responsibility depending on the project scope and will have the opportunity to own small projects whilst learning the project process from start to finish as well as how to nurture and build client relationships. Each project will be different and may include experiential marketing, events, or hybrid virtual events.
Responsibilities
1. Ensure that all production and project processes are completed to the highest standard, are accurate, to budget and on time
2. Own the budget & client management process, both internally and for the client on projects up to £30k
3. Have ownership over elements such as furniture, catering, branding on medium to large projects
4. Attend weekly project team and client meetings and take minutes
5. Create, update, and distribute contact sheets, agendas, status reports, production and delivery schedules etc and send out pre and post meeting
6. Collate and format keynote documents to present to clients
7. Manage product and event deliveries, owning the relationship with our warehousing supplier and creating detailed schedules.
8. Research supplier options, collate into supplier database and present them to the Project Director or EMEA VP of XM
9. Liaise with suppliers and external contractors in a positive and relationship building manner
10. Support the Project Leads and wider team in tasks that require support with a proactive approach e.g. errands, shopping, travel arrangements, project logistics, research
11. Logging receipts, creating purchase orders, and feeding into the budget management process
12. Represent the agency to clients, suppliers, and guest in a positive and approachable manner
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14. Continually work hard to improve client satisfaction
15. Actively seek new ways to improve on completing tasks quickly and sharing methods with the team
16. Build on your knowledge of our client's brand identities and what would and wouldn’t work for each client
17. Build on your production and creative knowledge and if desired learn systems and programs within these departments, such as SketchUp, CAD, illustrator
18. Continue to build on existing skills for delivering successful events
Essential Skills
19. Experience in office sharing programs (word, excel, teams)
20. Mac user
21. Communicates effectively and constructively with the team and clients
22. Excellent written and presentation ability
23. Able to complete tasks at expected quality with strong attention to detail
24. Able to work on multiple projects simultaneously and prioritise workload
25. Flexible approach to problem solving
26. Bring fresh ideas to the team and challenge the status quo
27. Be experienced in working individually or within a team on a variety of projects
28. Confident when selling ideas to client and colleagues
29. Experience in a fast-paced working environment
30. Experience working with clients of varied sizes in different sectors
31. Experience in a fast-paced working environment
Personal Attributes, Behaviours and Values
32. A passion for experiential events and a genuine interest in sport
33. A positive can-do attitude
34. A solutions-based mindset
35. A natural gravitas and presence to make things happen
36. Punctual, meets deadlines and can prioritise deadlines
37. A solutions-based mindset
38. Ambitious, dynamic, autonomous, organised, self-motivated, calm, positive & resilient
39. Aware of current trends, openings, and experiences
40. An ability to think strategically about marketing challenges, whatever the brief, audience, or channel
41. Committed, enthusiastic, self-motivated and have high personal standards
42. A confident presenter who’s not afraid to be put on the spot and answer difficult questions
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.