Role: Immigration Legal Secretary
Place of work: Glasgow, City Centre
Contract type: Full-time, Permanent
Working Hours: Monday – Friday, 9am – 5pm
Are you an experienced Legal Secretary? Can you work within a fast-paced environment with accuracy & confidence?
Jones Whyte invest in our staff and offer training and development to everyone. We engage with our people to continually improve our processes, technology and practices to ensure staff are supported and clients receive the best service. Additionally, all our people benefit from competitive salaries, bonuses, company referrals, well-being support, holiday buy/sell and loyalty schemes.
The Role:
Due to continued growth, Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Immigration team. You will work specifically within the Immigration department and will support other Legal Secretaries during any absence or holidays.
As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential with Immigration experience desirable.
Our Immigration department is made up of an Associate, Senior Solicitor, Solicitor, Trainee Solicitor. There is a dedicated Legal Support team who handle the mail.
We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.
Your Responsibilities:
* Maintaining contact with third parties regarding cases and clients
* Ensuring all processes and procedures are always adhered to
* Opening and closing clients' files
* Ensuring files are maintained to a high level
* Instructing documents
* Monitoring key dates and ensuring deadlines are met
* Keeping compliance procedures up to date on all files and matters
* Acting as first point of contact for the team
* Dealing with enquiries in a professional manner
Requirements:
* Previous Immigration Secretarial/Administrative experience within a legal environment
* Previous Audio Typing Experience
* Proficient in producing court documentation
* Strong, clear and concise communication skills
* Excellent attention to detail
* Organised, punctual and a professional attitude
* Ability to work independently
* Empathetic and kind individual with professional phone manner
* Proficient with MS Office & case management systems
Company Benefits & Perks
* Competitive Salary
* Company Pension Scheme
* Company Bonus Scheme
* Excellent Maternity & Paternity Policies
* 23 days holiday plus 8 bank holidays
* Holiday Loyalty Scheme: Earn an additional 5 days holiday
* Buy and Sell up to 3 holiday days each year
* Company Referral Scheme
* Wellbeing Support
* Annual Company Day out
* Birthday Day early finish