Job Description
About Us
At MCS Rental Software, we’re passionate about helping rental businesses grow. As a family-owned and managed company with over 40 years of expertise, we provide industry-leading rental management software, cloud technologies, and exceptional customer support to clients worldwide.
We’re proud of our collaborative culture, long employee tenure, and commitment to creating an environment where people feel empowered, respected, and valued. Join us and be part of a team that prioritises your growth and well-being.
The Opportunity
We are looking for a Facilities, Compliance & Governance Coordinator who will play a vital role in ensuring our global offices operate smoothly, safely, and in line with statutory and internal standards.
This is a varied and hands-on role that spans facilities management, health & safety, ISO documentation, and governance support. You will work closely with the Operations Director and Senior Leadership Team to maintain a safe, efficient, and compliant working environment across our locations in the UK, USA, and Australia.
If you’re proactive, organised, and enjoy juggling multiple responsibilities—from coordinating building maintenance to supporting audits and maintaining documentation—this could be the perfect role for you.
Key Responsibilities
Facilities Management
• Oversee day-to-day office operations, maintenance, repairs, and supplies
• Work with external suppliers, contractors, cleaners, and landlords
• Manage utilities, office IT equipment, telephone systems, and security services
• Support the setup and optimisation of our UK office, and where relevant, offices in the USA and Australia
• Organise and maintain suitable storage solutions, including exhibition materials
• Track company assets and maintain accurate records using spreadsheets
Health & Safety (H&S)
• Maintain and update H&S policies, procedures, and documentation
• Plan and conduct workplace risk assessments to ensure statutory compliance
• Coordinate H&S training for staff and oversee routine office inspections
• Support HR in implementing global H&S standards
• Maintain and update relevant intranet content in the Knowledge Base
Company Administration & Compliance
• Support management with analysis of operational data, including timesheets
• Maintain ISO documentation, manuals, checklists, and records for Technical Services and Finance & Admin
• Contribute to internal and external audits and prepare relevant documentation for ISO review
• Track corrective actions and support continuous improvement initiatives
• Assist the Technical Services Team with business continuity documentation, including change control and disaster recovery
You Should Apply If You…
• Have A-level or equivalent education, plus professional certification in facilities, health & safety, or quality management
• Have experience in facilities or office management, ideally supporting audits or compliance processes
• Understand facilities operations, supplier management, and H&S legislation
• Are highly organised with excellent administrative skills and strong attention to detail
• Are a confident communicator who can work independently and collaboratively
• Are proficient in Microsoft Office, especially Word, Excel, and Outlook
• Are proactive, dependable, and comfortable solving problems in a practical, hands-on way
• Are able to maintain confidentiality and manage sensitive information responsibly
It’s a bonus if you also have:
• NEBOSH or IOSH certification
• A degree in business administration or facilities management
• Experience supporting international or multi-site environments
• Familiarity with ISO standards such as ISO 9001 or ISO 27001
• Experience using project or document management systems
• An interest in process improvement and organisational systems
Salary Offered: £25000-32000