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Personal Assistant to Assistant Chief Constable, Lewes
Client: Sussex Police
Location: Lewes, United Kingdom
Job Category: Other
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EU work permit required: Yes
Job Reference: 5da087beb8ac
Job Views: 5
Posted: 12.08.2025
Expiry Date: 26.09.2025
Job Description:
Vacancy Information
This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances, and hours.
Division / Department - Chief Officers
Grade - Grade 9
Status - Full Time
Contract Type - Fixed Term Contract
Salary Grade Range - £29,649 - £32,247
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Sussex Police Headquarters, Lewes
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything they do and who want to make a difference. If you feel you are that person, then we want to hear from you.
We wish you all the very best with your application.
The Role & Key Responsibilities
This is an exciting opportunity to work within the Chief Officer Team at Sussex Police.
This role is being offered as a 9-12 month secondment for internal applicants.
You will be the Personal Assistant to the Assistant Chief Constable, responsible for the Specialist Crime Command and Public Protection portfolios across Surrey Police & Sussex Police.
Although working directly to the ACC and their Staff Officer, you will work within a team of other PA’s and SO’s who work to support each other.
Key Responsibilities:
* Act as a main point of contact to update and manage the ACC’s diary, ensuring meetings and appointments are appropriately resourced and prioritised, enabling the ACC to make the best use of their time.
* Deal with information and correspondence received by the ACC by email, letter, or telephone, making decisions and using own judgement to action or resolve as necessary. Draft responses for the ACC where appropriate. Also, ensure the ACC is briefed and updated on high-risk or important issues.
* Provide a full range of administrative support, including the electronic taking and preparation of minutes and actions, for the ACC or other meetings. Carry out other tasks as required, ensuring that the meetings function smoothly and effectively.
* Organise events, visits, travel, and accommodation (via Support Services) to ensure that efficient, good value, and cost-effective arrangements are made on behalf of the ACC.
* Plan, prioritise, and organise the ACC’s workload (e.g., dealing with information, emails, communications, correspondence, documents, and reports received) whilst managing own workload.
* Provide secretarial support to the national/regional work undertaken by the ACC.
* Ensure all relevant administrative procedures are as dynamic as possible to reduce unnecessary bureaucracy and costs.
* Deal effectively with all personal visitors and telephone calls, providing high levels of customer service.
* Assist the ACC's Staff Officer to ensure that the ACC is fully prepped for meetings and engagements.
* Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.
Skills & Experience
To be successful in this role, you will work well under pressure and have the ability to multi-task. Working as part of a friendly and supportive team including the ACC, Staff Officer to the ACC, and the wider senior management within SCC and PP, you will be a team player and able to communicate well with a wide range of people at different levels of the organization.
If you enjoy working in a busy environment with the ability to adapt to changing and competing tasks, then this could be your next role!
Other essential skills include:
* A good level of IT literacy, including excellent working knowledge of MS Word, MS Excel, MS PowerPoint, and strong MS Outlook experience
* Excellent organisation and attention to detail, as this role involves managing the ACC’s diary and commitments
* Ability to balance conflicting priorities and make decisions accordingly
* Proactive and enthusiastic attitude, with the ability to anticipate the needs of the ACC and act as necessary
* The ability to complete accurate and fast note-taking and typing—completing minutes for meetings.
* Good judgement and discretion in handling confidential and sensitive information, maintaining its integrity is crucial
* Strong working knowledge of M365, such as MS Teams, SharePoint, and One Drive.
Why Work With Us?
Policing is an exciting 24/7 business, and we all have commitments outside work. We’re invested in supporting people to balance their life with work, and we encourage flexible working. We are open to conversations about job shares and part-time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
* career progression
* contributory pension scheme (LGPS)
* generous annual leave allowance
* discounts for everyday spend
* on-site gyms and a range of sports clubs
* generous and supportive parental leave
* financial and mental wellbeing guidance and support
* discounted contributory healthcare scheme
Please use the following links for more information on the benefits of working with us.
Further Information
Please contact Jess Budd if you would like any further information or an informal discussion.
This is a politically restricted position, to view the Political Restrictions Policy for Police Staff.
Diversity Statement
We are only as good as our people. It's important that our officers and staff can be themselves in the workplace, and we know that as an organization, we'll grow from the variety of thinking, approach, and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information, and how we recruit is open and accessible to all.
We have multiple staff support groups who help improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter, and are aligned with the Armed Forces Covenant and the HeForShe movement.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness, and uphold anti-racist principles in both our organization and our communities. For more information, you can read our policies and commitments on Equality, Diversity, and Inclusion.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.
Please use the following links to find out more about our efforts on Equality, Diversity, and Inclusion.
Additional Information
Following submission of your application, you will receive a confirmation email with a copy of your application attached. Occasionally, emails from this address can fall into spam/junk folders, so please ensure this is checked regularly. You may consider adding our email address to your contacts to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces. The current recruitment principles are:
* Vacancies in collaborated units are available to all officers and staff across both Forces.
* Vacancies in non-collaborated units are only available to officers and staff within the Force unless advertised externally.
* If the vacancy is advertised externally and an officer or staff from the other Force is successful, it will result in a transfer of employment.
Surrey Police and Sussex Police Special Constables, Volunteers, and Agency Staff (excluding self-employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
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