A Personal Assistant & Project Secretary job now available in an architecture and design consultancy, based in Chelsea, London to support their Senior Director. The role prioritises PA responsibilities while also providing project administration and general office support. The ideal candidate will be confident, client-focused, and capable of managing multiple priorities in a fast-paced architectural practice.
This is a fantastic opportunity for an experienced PA/Project Secretary to join an established architecture and design consultancy based in the beautiful Chelsea Harbour. With a prestigious client base stretching across prime areas of London, including the Royal Borough of Kensington & Chelsea, the practice has developed a strong reputation for delivering some of the most luxurious and bespoke properties in England, Europe, America, and Asia.
Role & Responsibilities
Personal Assistant responsibilities
Managing the Senior Director's email inbox and managing his diary
Arranging and setting up meetings
Assisting with expenses, credit card reconciliation, and timesheets
Typing all correspondence, meeting minutes, reports, schedules, and audio typing as required
Manage and oversee all meetings held in the studio
Organise, overseeing, and administrating marketing events
Arranging travel (bookings and itineraries).
Project Secretary responsibilities
Issuing and filing project information and controlling the filing system of projects
Responding to queries, proofreading, and formatting technical information before issuing it to clients and/or Architects
Acting as the general point of contact on projects, liaising with clients, architects, and other consultants
Assisting in the research process of projects
Liaising with local authorities
Creating, running, and monitoring new prospective work
Plus general admin duties within the studio.
Required Skills & Experience
Excellent organisational and communication skills
Professional, personable and client-focused
Ability to proactively plan and take ownership of your own workload
Discreet, trustworthy and able to handle confidential information with integrity
Comfortable working in a fast-paced environment and adapting to changing priorities
Approachable and customer-focused, capable of communicating effectively with stakeholders at all levels
Similar experience within an architectural, interior, or construction company would be ideal but not essential
Experience using Photoshop and InDesign is essential. Knowledge of AutoCAD a bonus
Must have previous experience working in an administrative, PA, or office management-based role.
What you get back
Salary of circa £45,000 fully DOE
Professional development and growth opportunities
Workplace pension
Working hours are 9am to 5.30pm, Monday to Friday
20 days holiday + bank holidays and additional Christmas office closure.
Apply
If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.
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Personal Assistant & Project Secretary Job in Chelsea, London - Your Property Recruitment Specialists (Job Ref: (phone number removed))