Admin Officer - Receptionist - Newsome Academy
Kirklees Council are advertising this role on behalf of Newsome Academy.
Location(s): Huddersfield and surrounding areas
Hours: 37 hours per week, Term Time plus 5 days (days to be agreed with line manager in the holiday period)
Position type: Temporary
Length of contract: Fixed Term up to 31st August 2026
Grade: Scale 4, SCP 7-11
Salary: £26,430-£28,142 FTE (Actual Salary £22,950)
Start date: January 2026
Closing date: 15 December 2025, 9:00 AM
Duties and Responsibilities:
* Constantly uphold and promote our values and vision
* Undertake admin and reception duties for the academy, answering phone calls promptly and greeting visitors on arrival
* Respond to enquiries promptly and accurately and ensure that any messages are passed onto the relevant member of the team in a timely manner
* Categorise emails to the relevant team member when they arrive into the central admin inbox
* Ensuring all visitors to the academy are recorded and have completed the relevant signing‑in process
* Issuing visitors with the relevant lanyard to ensure that safeguarding procedures are met
* Providing radio contact for the SLT and pastoral team
* Comply with GDPR regulations by enforcing a clear desk policy, shredding documents on a daily basis and keeping sensitive data in locked drawers
* Adhere to office procedures and maintain accurate information to support the production of reports on events and implement and record event evaluations and sign‑in sheets
* Effectively use our MIS system (Bromcom) to input student information and run reports
* Ensure the reception area is fully prepared on a daily basis; in both the cleanliness and appearance and by displaying the correct marketing materials, signage and resources
* Maintain safety and security of all individuals involved in events by reporting any safety concerns, adhering to fire safety regulations and implementing correct procedures for recording attendance
* Maintain a good working relationship with colleagues
* Good communication, written and listening skills to be used at all times with students, customers and staff
* Provide general administrative support alongside the wider admin team within the Main Office and Reception area
This job description is not necessarily a comprehensive definition of the post and will be reviewed annually.
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