Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Facilities Co-ordinator for a 12 week contract on a rate of £13.97/hour (PAYE).
Responsibilities:
- Act as first point of contact for all in person visitors and incoming telephone calls and dealing with these in a positive, helpful and friendly manner
- Overseeing building access throughout the day - ensuring signing in and out protocols are followed, including issuing of visitor passes and fobs where necessary
- Advising colleagues when visitors arrive and signposting those arriving for events/conferencing to their location
- Ensuring contractors are properly signed in and badged up and that Property Logs and Asbestos Registers are presented for examination on all occasions
- Acting as a First Aider, and reporting accidents and near misses
- Monitoring security/fire prevention alarms and site CCTV systems, including remote monitoring of Nursery automatic barrier intercom system
- Updating reception diary and co-ordinating any reserved parking at reception car park
- Ad hoc cover as required for internal and external events which can take place in the evening or at weekends
- Building opening and closedown including security doors and windows and setting and disarming alarms
- Processing all incoming and outgoing mail including franking and arranging couriers as well as ad hoc collection/delivery of non-mail items across the site
- Supporting colleagues with their questions on postage and shipping, advising the most efficient and economical methods
- Replenishing paper supplies in shared print/photocopying areas across the site
- Providing support with setting up of conference/meeting rooms for functions which could include moving tables, chairs etc and tidying up after the events have finished
- Co-ordinating and supporting office moves within the organisation
- Any other reasonable duties as required (Office administration)
Essential Skills:
- Experience in a similar customer facing role
- Excellent communication, organisation and interpersonal skills
- Able to work flexibly, collaboratively in a team as well as unsupervised at times
- Understand and adhere to health and safety guidelines, policies and procedures
- Good working knowledge of MS Office packages including Outlook, Word, Excel, MS Teams
Desirable Skills:
- Delivering 5-star customer service
- Knowledge of telephone switchboard systems
- Awareness of workplace Health and Safety approaches and logging methods
- First Aid at Work qualification
If you would like to hear more about this opportunity please get in touch