About Maslow’s
Maslow’s is a collection of thoughtfully designed members’ houses in Fitzrovia, Soho and Kensington. Inspired by Maslow’s hierarchy of needs, these spaces cater to both professional ambition and personal fulfilment, offering private offices, shared workspaces, fitness studios, bespoke meeting rooms, rooftop bars, restaurants, and curated cultural events. Unlike traditional offices or impersonal coworking spaces, Maslow’s houses are warm, tactile, and energizing designed for enhanced productivity in a familiar, relaxed setting.
As a team, our values are Caring, Curious and Committed – which inspire us through our journey of growth.
The Role
Reporting to the Group Operations Financial Controller, the Financial Transaction Specialist is responsible for managing accounts payable and accounts receivable functions.
Key Responsibilities
Accounts Payable Operations
1. Process supplier invoices, credit notes, and employee expense claims accurately and within agreed timelines.
2. Match invoices to purchase orders and ensure all appropriate approvals are obtained prior to payment.
3. Prepare and process weekly and monthly payment runs.
4. Reconcile supplier statements.
5. Investigate and resolve billing discrepancies, payment issues, and supplier disputes in a timely manner.
6. Maintain accurate supplier records and ensure supporting documentation is up to date.
7. Process corporate credit card transactions and employee reimbursements.
Accounts Receivable Operations
8. Monitor customer accounts and track outstanding balances.
9. Apply and reconcile incoming payments and refund.
10. Investigate and resolve payment discrepancies, short payments, and unapplied cash.
11. Follow up with customers regarding overdue invoices and outstanding balances.
12. Maintain accurate customer account records and documentation.
13. Prepare accounts receivable aging reports and collection status updates.
14. Collaborate with sales, customer service, and finance teams to resolve billing issues.
Financial Administration & Collaboration
15. Act as the primary point of contact for suppliers and customers regarding queries and account-related matters.
16. Manage and maintain accounts email inboxes.
17. Escalate complex issues to senior management where appropriate.
18. Assist with month-end close activities, including account reconciliations and accruals as required.
19. Ensure all supplier contracts, contract tracker, invoices, and related financial documentation are securely stored, organised, and readily accessible for audit and compliance purposes.
20. Manage and maintain supplier portals and accounts, including but not limited to utilities, business rates, mobile phone providers, and corporate credit card platforms.
21. Assist senior management with cash flow forecasting and payment planning as required.
22. Provide ad hoc financial analysis and reporting to support operational and strategic decision-making.
Financial Compliance & Audit Support
23. Ensure adherence to internal controls, company policies, and financial procedures.
24. Support the preparation of audit schedules and documentation for internal and external audits.
25. Assist external auditors during year-end audits by providing accurate and timely financial information.
26. Ensure compliance with relevant tax regulations, accounting standards, and hospitality industry requirements.
Technology & Systems
27. Utilise the company's accounting software (Xero) and other platforms (Nexudus, Stripe, Gocardless) to manage financial transactions, perform reconciliations, and generate reports.
28. Administer and support the purchasing system, including workflow management, supplier data maintenance, user access administration, and training for internal stakeholders.
29. Identify opportunities to improve financial processes, controls, and system efficiencies.
30. Support the implementation and integration of new financial systems and process improvements where required.
Skills & Experience
Experience
31. Minimum 2 years of experience in Accounts Payable and/or Accounts Receivable, or a similar finance role.
32. Previous experience within hospitality, leisure, membership clubs, or other service-based industries is preferred.
Technical Skills
33. Proficiency in using multiple financial systems, banking platforms, and transaction-processing software.
34. Strong Microsoft Excel skills, including data analysis and reconciliation functions.
35. Experience implementing, administering, or using integrated purchasing systems such as ApprovalMax is desirable.
Knowledge & Competencies
36. Knowledge of accounting principles and financial processes
37. Demonstrated ability to quickly learn and adapt to new software applications, portals, and digital tools.
38. Strong attention to detail and commitment to accuracy.
39. Excellent organisational and time-management skills with the ability to manage multiple priorities.
40. Strong analytical and problem-solving abilities.
41. Excellent verbal and written communication skills with the ability to communicate effectively with both financial and non-financial stakeholders.
42. Proactive, collaborative approach with a willingness to support colleagues and contribute to team objectives.
Benefits
43. £450 Gross Refer-a-friend scheme (unlimited referrals!)
44. 50% discount on F&B onsite
45. Reward and discounts platform
46. SmartTech and CycleToWork schemes
47. Access to delicious on shift meals
48. Great and fun local business partnership discounts
*Please note that we do not have a Skilled Worker Sponsor License.