Study Ethics and Contract Coordinator (JDHAN-0625-006)
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Study Ethics and Contract Coordinator (JDHAN-0625-006)
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Join to apply for the Study Ethics and Contract Coordinator (JDHAN-0625-006) role at Oxford University Clinical Research Unit
DepartmentClinical Trials UnitLocationOxford University Clinical Research Unit, Ha Noi, Viet NamHours of workFull-time. Working hours are 37.5 hours per week.TenureInitially for 1 year, including a 2-month probation period, with the possibility of extension.Reporting toManager of CTUVacancy referenceJDHAN-0625-006BackgroundThe Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal has partnerships with the Patan Academy of Health Sciences and Patan Hospital, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.
OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care.
OUCRU employs approximately 320 people across Viet Nam and has an average annual budget of USD 12mil.
Please see more information on OUCRU website: www.oucru.orgJob summary A Study Ethics and Contract Coordinator will support studies through the required ethical and regulatory approvals and study project agreement, help to prepare study documentation, track study progress, maintain approvals/documentation during the study, and liaise with the study sites to ensure the study is run in compliance with international guidelines and local regulations. The post holder will contribute to the continued growth and development of the CTU team.Key responsibilities and tasksResponsible for supporting all Science and Ethics committee submissions (OxTREC, WorkTribe, Studyline and local ECs):
– Conducting Protocol And Study Documents Pre-reviews
* Work with the study staff for each new study to ensure the protocol and procedures comply with the applicable local and international regulatory standards and applications comply with requirements of applicable committee.
* Review clinical trial protocols in order to identify inconsistencies, errors and omissions.
– Conducting the submission and tracking of regulatory and ethical applications for clinical research to relevant local and international bodies.
– Being key contact to communicate IRB decisions and rationale to investigators.
– Maintain regulatory filing of essential documents for each study in accordance with the principles of Good Clinical Practice.
– Maintain an up-to-date understanding of clinical trial regulations and ethics, both local and international.
– Support the SAE reporting procedure, help PIs and coordinators to liaising with local ECs and MoH to send the SAE reports as required by the local ECs and MoH guideline
– Contribute in the development of study and site procedures for good research governance.
– Help study staff to develop appropriate ways to document all processes in a research study
– Act as the primary contact for local and national regulatory bodies regarding clinical trials.
– Perform general administrative duties as needed.
* Verify study document translation (English – Vietnamese)
– Contribute to the development of CTU systems, procedures and documentation, especially those relating to governance processes.
– Support to check and update the documents in CTU OUCRU sharepoint
– Attend career training to improve skills and update relevant knowledge
– Standardize the study project agreement to comply with the regulation and requirements Support to develop the study payment framework
– Support to develop the standard of procedures related to study project agreement, study payment and study budget management
– Support to the preparation of researches grant application budgets.
– Be involved in the development of research projects budgets and research contracts/agreements planning during the initiation and implementation stages at local sites.
– Prepare and review all research contracts/agreements with collaborators. Translate or verify the translation of research contract/agreement (ENG-VN-ENG). Ensure the proper and timely execution of these documents for research implementation.
– Actively liaise with PI and the study team to develop project agreement and other research related contracts/agreement, to decide reasonable payments and set up contract payment terms for the clinical studies.
– Closely work with OUCRU Finance Department to maintain correlation between the contracts and financing system of the Department and the CTU.
– Read and understand the relevant regulations/requirements relating to study finance or payment
Other Tasks As Required By CTU Manager.Selection CriteriaEssential Criteria
– Degree in Science, Pharmacy, Medicine, Nursing, Public Health or related field.
– Excellent Vietnamese and English language skills.
– Proven oral and written presentation skills.
– Diplomatic communication and interpersonal skills.
– High level of organizational and record-keeping skills.
– Understanding of ICH-GCP guidelines, local and international regulations on clinical research.
– Self-starter, detail-oriented, good time management, problem solver, flexible and adaptable, self-confident
Preferred Criteria
– Experience in conducting, coordinating, monitoring or quality-assuring of clinical research.Benefits– Contracted salary:
* Grade: RS3/IC3
* Salary ranges: $ 1,042 – $ 1,147 gross per month
– Optional insurance: In-patient and out-patient medical coverage;
– Personal accident insurance coverage
– Two months’ salary for annual bonus and clothes
– Annual leave 18 days each year for the first year
Other responsibilities and benefits are based on Viet Nam Labour Law.How to applyInterested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates by email to hr_hn@oucru.org
* The cover letter should detail:
– What part of your education, training or employment history has best equipped you for this position and why you would be a good candidate?
– Contacts of two referees who are your latest line managers and can provide details of relevant work experience and attitude
* We thank all applicants for their interest but only short-listed candidates will be contacted for interview.Contact personPham Thi Thanh HoaDeadline for submission9 July 2025
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Research Services
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