Recruitment Administrator
Working at Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) means being part of a unique partnership dedicated to providing excellence in patient care across the Solent. We are looking for a Recruitment Administrator to join our team and help us build the workforce of the future.
If you are organised, thrive in a fast-paced environment, and want to play a vital role in supporting our clinical and non-clinical teams, we want to hear from you. This is a fantastic opportunity to develop your administrative career within a supportive, forward-thinking environment that truly values its people.
The closing date is 25 May 2026
Main duties of the job
The successful person will:
* Champion the Candidate Journey: Proactively manage the onboarding process for new starters, acting as the primary contact and ensuring they feel welcomed into the workforce from day one.
* Rigorous Compliance: Undertake all essential pre-employment checks including Right to Work (RTW), DBS, references, professional qualifications and registrations.
* Coordination: Liaise between the recruitment team and candidates to manage expectations, resolve delays, and agree on start dates.
* Administrative Excellence: Maintain accurate electronic records across HR systems, ensuring all paperwork is processed promptly so that new employees are paid correctly and on time.
* Collaborative Support: Work across the recruitment team to support colleagues during busy periods and contribute your voice to how the team evolves its processes.
About us
Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.
Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.
Job responsibilities
As a Recruitment Administrator, you are responsible for the onboarding and critical transition from "applicant" to "colleague."
Working across the Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust, you will ensure that every new starter is compliant, supported, and ready to contribute to patient care. You will work strictly to NHS Employment Check Standards, ensuring that safety and quality are maintained before a candidate commences their employment.
Person Specification
Qualifications
* This role requires a balance of high-level administrative accuracy and exceptional people skills. We are looking for:
* Qualifications: NVQ Level 3 in Business Administration or equivalent.
* Experience: Proven experience in a busy office environment, specifically handling complex systems and data entry.
* Communication: The ability to handle sensitive information with tact and the resilience to deal with callers who may be distressed or under pressure.
* Fluctuating Priorities: The ability to move between high-concentration tasks (data entry and auditing) and high-engagement tasks (handling urgent enquiries) without losing focus.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Portsmouth Hospitals University NHS Trust
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