We are looking for a Reception Admin Assistant to join our friendly and supportive team at Dutton Gregory Solicitors at our Chandler's Ford Head Office. This is an excellent opportunity for someone who is eager to develop their professional skills in a legal office environment.
As a Reception Admin Assistant, you will be the face of our head office and a vital part of our operations, ensuring everything runs smoothly behind the scenes. From greeting clients and visitors to keeping our facilities organised and professional, your contribution will help maintain the welcoming and efficient environment we pride ourselves on.
Key Responsibilities (include but are not limited to):
* Reception Duties: Answering the entry buzzer and greeting clients, visitors, and callers to ensure a warm and professional first impression.
* Meet & Greet and Security: Meeting visitors in the ground floor foyer and escorting them to Reception.
* Meeting Room & Diary Management: Ensuring meeting rooms are clean, well-presented, and properly set up before and after use.
* Internal Events: Assisting with the setup of internal events, including organising catering.
* Post & DX: Handling incoming and outgoing mail, including opening, scanning, and sorting.
* Facilities & Health & Safety: Supporting a safe and professional working environment.
* Administrative Support: Assisting the Office Manager and legal teams with various admin tasks including CMS entry and archiving.
* Supplies Management: Ordering and managing stock for stationery and refectory areas.
* Accounts Support: Assisting with financial administration tasks such as data entry and email correspondence.
About You:
We welcome applications from all backgrounds but previous office or reception experience would be a benefit, and this role would be particularly well-suited to a recent law graduate who is looking to gain valuable administrative experience in a professional office environment — what matters most is your enthusiasm, reliability, and willingness to learn.
What We're Looking For
* Professionalism & Communication: Strong written and verbal communication skills and a polished, professional approach.
* Customer Service Focus: Friendly and confident when dealing with clients, visitors, and colleagues.
* Organisational Skills: Highly organised with a keen eye for detail and the ability to manage multiple tasks.
* IT Proficiency: Comfortable using Microsoft Office and confident with data entry.
* Problem Solver: Able to handle day-to-day challenges with initiative and efficiency.
* Legal Sector Familiarity (desirable): Some experience or understanding of the legal industry is helpful but not essential.
What We Offer:
* A supportive and friendly working environment.
* Training and development opportunities to build your office and administration skills.
* The chance to gain hands-on experience in a well-respected law firm, which can provide a strong foundation for your future career.
* Competitive salary and staff benefits package.
This is a fantastic opportunity for someone looking to start their career in a legal office setting, gaining practical experience that will help build skills and confidence for the future.
Apply Today
Apply by emailing your CV and covering note explaining why you'd be a great fit for the role to - Or click the "apply now" button below
Hours: 37.5 hours per week (8.30am - 5pm)
Please note, we may close the application deadline early if we receive a high volume of suitable applications, so we encourage you to apply as soon as possible.
Job Types: Full-time, Permanent
Pay: £24,000.00-£25,000.00 per year
Benefits:
* Company pension
* Cycle to work scheme
* Free parking
Work Location: In person