Our client delivers and evaluates blended management and leadership development programmes, to businesses across the UK.
They are looking for a Part Time Finance assistant to work with their Director.
Ideally between 15-20 hours (flexibility when these are worked)
Key Responsibility – Credit Control and Sales Ledger
Prepare and raise sales invoices on SAP Business One as requested by Client Services Managers, and collate copies of receipts to support recharge invoices
Email sales invoices to clients
Set up new customer accounts on SAP as required
Issue monthly statements to debtors
Review aged debtors list weekly and ensure customers pay invoices according to terms
Follow up on late items and queries with clients, escalating issues to FD where necessary
Key Responsibility – Manage the Purchase Ledger
Check suppliers invoices are valid with reference to purchase orders/delivery notes and expected costs, and input to SAP, including staff expenses and foreign currency
Record all project-related costs accurately on SAP
Obtain authorisation for payment from the appropriate member of ASK staff responsible for the purchase
Maintain paper filing system for suppliers invoices
Review creditors weekly and prepare payments to associates and other suppliers in accordance with ASK policies. Generate SAP remittance advices and email/post to suppliers
Deal with day-to-day enquiries on the purchase ledger
Collate receipts to Barclaycard statements and prepare coding for posting
Input all credit card transactions on to SAP
Collate approved Purchase ledger invoices to support BACS payment request
Set up new purchase accounts on SAP as required
Reconcile creditor statements to SAP balance
Check statements from suppliers and follow up on discrepancies
Key Responsibility – Cash and Bank
Record all Bank receipts and payments into SAP daily, including foreign transactions
Reconcile bank accounts monthly
Discuss with FD recommendations for managing cash surpluses as necessary
Manage all Petty Cash requests during the month and record all payments in SAP
Essential Requirements –
Complete understanding of pre payments and accruals
Experience able to take records up to trial balance stage
MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage
Experience of working with SAP Business One, Sage 200 or a similar SQL based accounting system (although full training will be given)
Must be able to drive (to get to the office)