Overview
The Sustainability and Resilience Institute (SRI) is delighted to announce the recruitment of a permanent Administrative Officer on a 0.8 FTE basis. SRI is a Strategic Research Initiative at the University of Southampton and serves as a hub for interdisciplinary work, bringing people together to tackle complex sustainability and resilience challenges across the University and beyond. We are seeking a proactive, highly organised Administrative Officer to join our friendly and supportive team, passionate about making a real difference through strategic, innovative, and collaborative work.
Role
You will provide efficient day-to-day administrative support for the Institute and SRI's Centre for Postgraduate Researchers (CPGR), working with colleagues, members and external partners. Your responsibilities will include organizing meetings, preparing agendas and minutes, processing invoices and travel bookings, and supporting projects as directed.
You will contribute to SRI's communications by maintaining the SharePoint site, compiling newsletters, updating web content, and supporting membership engagement through database management and funding processes. You will also assist with running events and workshops, act as a professional point of contact for staff, members and external partners, and provide confidential personal assistance (PA) support to the Institute Director.
This is a varied and rewarding role, offering opportunities to contribute across the full spectrum of SRI activity, from research support to event delivery and communications.
Responsibilities
* Provide efficient day-to-day administrative support for the Institute and CPGR.
* Organise meetings, prepare agendas and take minutes; process invoices and travel bookings; support projects as directed.
* Maintain SRI communications, including SharePoint, newsletters, and web content; support membership engagement through database management and funding processes.
* Assist with running events and workshops; act as a professional point of contact for staff, members and external partners.
* Provide confidential PA support to the Institute Director.
Qualifications and Skills
* Practical experience in a relevant administrative or operational role.
* Highly organised with the ability to manage competing priorities and adapt to changing circumstances.
* Strong communication skills and the ability to handle sensitive information with discretion.
* Proficiency in Microsoft Office and online collaboration tools.
* Collaborative, adaptable approach with the initiative to solve problems within established procedures.
What We Offer
* Collaborative, ambitious, and supportive team in a friendly and inclusive environment.
* Training and professional development opportunities.
* Flexible working up to 0.8 FTE and the ability to agree a pattern that suits you and the Institute.
* Generous benefits package including annual leave, contributory pension, staff discounts, cycle-to-work schemes, and wellbeing support.
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