The Personal Assistant will provide high‑quality, proactive administrative and organisational support to two senior leaders, as well as broader support to their teams as required. This is a fast‑paced role requiring excellent judgement, attention to detail, discretion, and the ability to manage multiple priorities.
Responsibilities
* Provide comprehensive administrative support to the Group Deputy Company Secretary and the Legal & Compliance Director for Vodafone Business.
* Deliver full diary management, coordinating complex internal and external meetings across the UK, Europe, APAC and the Americas, working confidently across multiple time zones.
* Organise and manage all aspects of overseas and domestic travel, including flights, accommodation, itineraries, visas and associated logistics.
* Prepare, format, quality‑check and manage documents, presentations and materials for meetings and wider business use.
* Draft meeting agendas, coordinate attendees, book meeting rooms, log external visitors on internal systems and host visitors when required.
* Take accurate and timely minutes of meetings, capturing key discussions, actions and decisions, and following up with stakeholders to ensure completion.
* Manage purchase orders including creation, tracking and liaison with Finance and other internal teams to ensure timely processing.
* Process and oversee expenses.
* Manage end‑to‑end employee onboarding and off‑boarding, including arranging IT equipment (laptops and phones), building access, email setup and coordination with IT and other support teams.
* Provide and manage access to internal systems for new starters and existing team members, ensuring appropriate permissions are maintained.
* Maintain and update team distribution lists to ensure accuracy as individuals join or leave the business.
* Arrange couriers for sensitive and formal documentation, including statutory forms to Companies House.
Qualifications
* Proven experience in a Personal Assistant or Executive Assistant role supporting senior leaders.
* Strong organisational skills with the ability to manage multiple priorities in a fast‑paced environment.
* Excellent written and verbal communication skills, with strong attention to detail.
* Confidence working with senior stakeholders and handling sensitive and confidential information with discretion.
* Experience managing diaries, travel and expenses for senior executives.
* Strong IT capability, including Microsoft Outlook, Word, PowerPoint and Excel.
Benefits
* Yearly bonus: 5%
* Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
* Charity days: 5 days/year
* Maternity leave: 52 weeks – the first 13 weeks are fully paid, followed by 26 weeks of half pay
* Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%.
* Access to private medical, private dental, free health assessments, share save scheme
* Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan
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