Job Description
Job Title: Receptionist
Position: Contract
Location: Westminster, London
Rate: £125 p/d
Cover needed:
21st May – handover – 1 day
26th May to 28th May (Tue to Thu) – 3 days
1st June to 4th June (Mon to Thu) – 4 days
*Please note you must be an independant contractor, or work via an Umbrella company*
Our client Mantle Public UK are looking for a receptionist to cover select days over May and June.
Key Responsibilities:
Managing Facilities mailbox
Processing all guests and visiting staff
Switchboard – handling incoming and outgoing calls
Arrange DHL courier/Royal Mail bookings as required
Manage Parliament and Big Ben meeting rooms bookings, plus any ad hoc room bookings
Meeting room management – ensuring layout and connections are as they should be
Arrange refreshments and catering for meeting when required
Liaising with onsite team LES on maintenance required within the office
Ensuring new starters laptop and IT accessories issued - TBC
Collecting leavers returned kit (passes, keys, laptops, raising IT tickets, mobile phone returns etc)
Locker, office & building pass management
Hospitality & catering orders for client meetings and events, to include stocking the events fridge
All office suppliers’ orders - for example Zepbrook, Lyreco etc
Printer Management (troubleshooting, assisting staff if problems arise)
Go through meeting room calendars ensuring all set-up/clear-up, catering and maintenance are booked
Maintaining post & stationary cupboards (sending reminders, tidying - placing orders and restocking)
Weekly audits of guest passes and make sure all accounted for and returned
Working with building managements/security - forwarding information and updates
Check & reset all meeting rooms (cables, furniture, broken chairs etc etc)
Scanning unnamed post and sending it to relevant departments
Follow our BCP plan in case of emergency