This is Alexander Faraday Recruitment are seeking an experienced Facilities Management Administrator on a temp-to-perm basis.
Location & Working Pattern
* Hybrid: 3 days office / 2 days WFH
* Hours: Monday–Friday, 8am–5pm (40 hours)
* Customer meetings: Monthly in Battersea (plus weekly Teams meetings)
The Role
You will provide professional administrative support across compliance, PPM, and reactive maintenance activities, working closely with Operations and Finance teams to ensure contractual SLAs and KPIs are met.
Key Responsibilities
* Manage compliance and reactive job administration for allocated sites
* Monitor PPM completion and produce daily, weekly, and monthly reports
* Schedule engineers and subcontractors, coordinating access and attendance
* Raise and manage permits, RAMS, and statutory documentation
* Update CAFM systems and customer portals in a timely manner
* Manage reactive calls within SLA, including raising jobs and purchase orders
* Prepare quotations for breakdowns, extra works, and projects
* Place orders with suppliers and subcontractors
* Manage Work in Progress (WIP) and liaise with Finance
* Attend customer meetings and provide regular service updates
Essential Skills & Experience
* Experience in an FM administration role
* Strong understanding of finance and WIP management
* Excellent communication and organisational skills
* Ability to prioritise in a fast-paced environment
* High attention to detail and a proactive approach
* Able to work independently and take ownership of tasks