About the Role
An excellent opportunity has arisen for an experienced Executive Assistant to join one of Scotland’s most prominent legal firms. This role provides essential executive and administrative support to ensure the smooth running of the one of their busiest practice areas, delivering an exceptional standard of service to both internal and external clients.
Key Responsibilities
* Provide proactive diary, email, and document management.
* Coordinate meetings, client queries, and preparation of meeting packs and background materials.
* Manage correspondence, filing (electronic and hard copy), and maintain case management systems.
* Assist with billing, expenses, and invoice processing.
* Arrange travel and accommodation for fee earners and prepare supporting materials as required.
* Draft and proofread correspondence, legal documents, and presentations.
* Maintain and update databases, contact lists, and document management systems.
About You
* Previous experience as an Executive Assistant, Personal Assistant, or similar role within a Legal environment.
* Exceptional organisation and multitasking skills with the ability to work under pressure.
* Strong communication and interpersonal abilities with a professional approach.
* Highly proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
* Experience with Aderant, DMS, or BigHand systems advantageous.
* Flexible and adaptable to changing workloads and working hours when required.
Salary & Working Hours
* Salary: Up to £33,000 (DOE), up to £35,000 for those supporting the Team Lead.
* Hours: Monday to Friday, 9am – 5pm.
* Structure: Office-based for the first 3 months (probation). After probation, 1 WFH day per week may be considered.
Benefits & Package
* Fantastic Holiday Package
* Pension contribution
* Two annual bonuses
* Supportive, professional, and collaborative working environment.
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