Job Description
We have an exciting opportunity for a Recruitment Administrator to join our Recruitment Administration team, based in A&O Shearmans Belfast office. We are recruiting for one permanent and two fixed‑term contract positions.
Recruitment Administration Team – Belfast
The HR Services team at A&O Shearman provides a first‑class service to the business, offering strategic HR business advice at the business partner level and quality support services across the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration. The Recruitment Administration team has overall responsibility for providing an efficient and effective recruitment administration service to numerous offices across the A&O Shearman global network. The team sits within the global HR function and manages the administrative processes associated with all recruitment activity.
What You Will Do
* Managing and tracking vacancies via the applicant tracking system (IBM‑Kenexa)
* Scheduling interviews for both candidates and panel members
* Providing on‑boarding support, preparing documents for offers of employment, arranging induction and first‑day letters
* Working proactively with the recruitment teams in the UK, Paris, Belgium, Netherlands and the Middle East to ensure a robust administration service is provided
* Responding to candidate queries via the central recruitment telephone line and email service
* Providing support for ad‑hoc administration activities as required by the Recruitment Operations Manager and Recruitment Administration Specialists
What You Will Have
* Administrative experience is desirable but not essential
* Ability to multi‑task and prioritise, plan effectively and meet deadlines
* Ability to build and maintain internal and external relationships across all levels
* IT literacy with excellent skills in Microsoft Office
* Excellent communication – written and verbal – with attention to detail
What We Can Offer You
We recognise that our people are our most valuable asset, reflected in the wide range of benefits available: occupational pension scheme, group income protection cover, private medical insurance, mental health resources, free apps, health and wellbeing services including GP service, emergency back‑up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services. We embrace flexible working, allowing up to 40% of time to work from home and 60% on‑site. We provide support for any required adjustments for applicants with disabilities or health conditions.
We are an equal‑opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
About A&O Shearman
A&O Shearman is a global industry‑leading law firm with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law and the laws of dynamic markets enables us to provide unmatched insight and seamless delivery to clients. We offer opportunities for growth, training, and an inclusive environment that supports wellbeing and career development.
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