Vacancy: Finance Assistant (Payables) Closing date: Thursday 30 April Shortlisting: Friday 1 May Proposed Interview date: Thursday 7 May Salary: £28,540.27 About the vacancy: We're looking for a detail‑focused Finance Assistant to support our Payables function, ensuring supplier invoices and payments are processed accurately and on time. In this role you'll maintain the purchase ledger, resolve supplier queries, carry out reconciliations, and support payment runs, while working closely with colleagues across Finance and the wider organisation. This is a great opportunity for someone with experience in finance or administration who is organised, reliable, and keen to develop their career in finance within a supportive team. Specifically, in the role you will: Ensure value for money is achieved and deliver services that meet the needs of our residents and communities Process transactional operations on the finance system as required. Invoices to purchase orders and delivery notes, promptly identifying and escalating any discrepancies for resolution. Ensure all transactions are processed and authorised in accordance with Hedyn's financial policies & relevant external regulations prior to payment, ensuring correct coding and appropriate VAT treatment. Conduct regular reconciliations between supplier statements and the purchase ledger to maintain financial accuracy. Investigate and resolve outstanding items or discrepancies with suppliers in a timely and professional manner. Maintain accurate and current supplier records in line with data governance standards. Prepare and execute weekly and monthly payment runs via BACS, CHAPS, or cheque, ensuring adherence to payment terms and organisational cash flow requirements. Maintain comprehensive records of payments, ensuring complete and auditable documentation. Support internal and external audit processes by providing requested documentation and clear, timely explanations. Liaise effectively with internal departments to resolve queries and facilitate timely approvals. Responsible for undertaking credit rating reporting for procurement processes, risk management and on new suppliers, maintaining records on the payables system. Responsible for carrying out checks in relation invoices to ensure that payment is required. Where appropriate liaise with these suppliers to resolve any queries (this could include utility and council tax). Respond to supplier enquiries in a prompt, courteous, and professional manner. Accurately post and monitor petty cash transactions. Collaborate across the Finance function to deliver a cohesive and high-quality service to colleagues throughout Hedyn. Provide ad hoc support to the Head of Finance Operations and other senior finance leaders, contributing to the achievement of organisational objectives and adapting to evolving priorities. Provide cover for colleagues within the Finance Operations team and the wider Finance function during periods of absence. Assist in the operational management of the payables service and strive to deliver continuous improvement. Support the development and delivery of the departmental plan within the directorate. Undertake any other duties as required to support the changing needs of the organisation Promote equality and diversity in all activities. (Please refer to the attached role profile for more information.) For further information about the role, please contact Application Process: We require an application form to be completed for every role. - We do not require recruitment agency support at this time - all speculative CV's will be treated as a direct application. - Your Hedyn, our comprehensive benefits package: We believe Hedyn is a great place to work and it's important to us that our people feel the same way. As well as offering varied and fulfilling careers, we want every colleague to feel appreciated. That means having the best possible benefits package, the flexibility to maintain a great work-life balance and the opportunity to achieve your full potential. We are still at the beginning of our journey. Join us to help shape it. Enhanced Pension Scheme: We offer an attractive pension scheme with generous employer contributions of up to 12%. You are able to determine the level of contributions that is right for you. Enhanced Annual Leave: You'll start on 25 days annual leave ( Bank Holidays) which would increase gradually to 30 days following 3 years' service. SMART Working (dependent on role): You're trusted to manage your time to work in a way that meets the needs of our customers, colleagues and communities. At Hedyn, we believe that 'work is something you do rather than somewhere you go.' Health and Wellbeing: We have many health and wellbeing policies and initiatives such as Cycle to Work and Enhanced Maternity/Paternity/Adoption. Flexible Benefits We have a flexible benefits package that allows colleagues to spend £625 towards the benefits that suit them. There is a wide range of benefits available to choose from including Private Medical Insurance, Health Cash Plan, the option to have your professional memberships paid for, and Electric Vehicles. Development: We offer many professional and personal development options such as sponsored study opportunities and career progression and development. We want you to be at your very best. Please feel free to let us know of any changes we can make at any point in the recruitment process that will help support your application. If you are looking for your next career challenge, seeking responsibility, and are passionate about delivering the best possible service, we'd love to hear from you.