Job Purpose
To support the Financial Controller by leading and managing all day‑to‑day Purchase Ledger activities, ensuring the function operates efficiently, accurately, and in line withpany standards. This role is responsible for delivering excellent service to internal stakeholders and suppliers, developing the Purchase Ledger team, and contributing to the achievement of departmental objectives.
Key Accountabilities
1. Team Leadership & DevelopmentRecruit, train, motivate and develop Purchase Ledger staff, ensuring the team has the knowledge, capability and engagement required to achieve departmental goals. Conduct regular performance appraisals and take full line‑management responsibility for the Purchase Ledger team.
2. Hands‑On Operational Support Support daily processing activities and maintain a hands‑on approach to ensure smooth and timely workflow across the Purchase Ledger function.
3. Invoice & Statement Processing Process Group Office and central overhead invoices, credit notes and statements accurately and within required timeframes.
4. BACS Payment Processing Collate and verify mid‑month and month‑end BACS payment files, submitting them for approval and ensuring timely supplier payments.
5. Supplier Statement Reconciliation Ensure the team performs accurate and timely supplier statement reconciliations, supporting correct and reliable payment runs.
6. Petty Cash & Expenses Process petty cash requests andpany credit card expenses promptly and in accordance with internal policies.
7. VATpliance Ensure all Purchase Ledger processesply with VAT regulations, including handling pro‑forma invoices, postponed VAT and invoice validation requirements.
8. Stakeholder & Supplier Support Provide high‑quality, proactive support to internal departments and maintain strong relationships with suppliers through clear and professionalmunication.
9. Credit Note Management Oversee the management of credit note requests, ensuring the team promptly secures all credits due to thepany.
10. Supplier Setup &munication Complete new supplier credit applications and work closely with the Buying Team to ensure accurate andplete information.
11. Supplier Master Data Management Oversee the setup of new suppliers and updates to existing records, ensuringpliance withpany security procedures, including bank detail verification.
12. Fraud Prevention Identify risks and maintain robust controls to safeguard against fraudulent activity relating to supplier accounts and payments.
13. Foreign Currency Payments Manage the Purchase Ledger interaction with the Buying Department for foreign currency transactions, ensuring accuracy andpliance.
14. GRNI (Goods Received Not Invoiced) Management Oversee the investigation and reconciliation of GRNI balances, ensuring accuracy and full auditability.
15. Process Improvement Drive continuous improvement across Purchase Ledger processes, identifying opportunities to enhance efficiency, accuracy and service delivery.
16. Housekeeping &pliance Lead on Purchase Ledger housekeeping tasks, including maintaining authorisation records, filing systems and direct debit listings.
17. Project Support Contribute to widerpany projects when required, providing financial insight and support from a Purchase Ledger perspective.
Person Specification
Essential Skills & Experience
18. Experience managing a Purchase Ledger team, including recruitment, training, appraisals and performance management.
19. Strong background in handling high volumes of invoices within a mid‑to‑large organisation.
20. Excellent planning, organisational and workload‑prioritisation skills for both self and team.
21. Strong time‑management skills with the ability to work to deadlines.
22. Proactive, solutions‑focused approach with strong problem‑solving ability.
23. Logical, analytical mindset with high attention to detail.
24. Strong IT skills including Excel and Microsoft Office.
25. Excellentmunication and interpersonal skills.
26. Solid understanding of VAT rules relating to accounts payable.
27. Broad understanding of finance functions and how they operate within a business.
Desirable Skills
28. Studying towards or holding a recognised finance/accounting qualification.
29. Experience using Open Accounts finance software.
Personal Attributes
30. Strong interpersonal skills with the ability tomunicate effectively at all levels.
31. Self‑motivated, confident and assertive.
32. Flexible and adaptable approach to work.
33. Professional, supportive and team‑oriented mindset.
£35,000
Office based / Full time / hours / near Ferndown