An exciting opportunity has arisen within the Information Governance Team at the Trust for an administrative assistant to work full-time within our small but dedicated team to support the team and maintain administration processes for information governance. The role can support a mix of working from home and the office to meet the needs of the service.
The post holder needs to be motivated and an enthusiastic team player with excellent verbal and written communication skills, ability to multitask, work under pressure and prioritise work load.
Training and support will be available for the successful candidate who can demonstrate the skills and enthusiasm for the role
Please note this is maternity cover.
Main duties of the job
Information Governance
Provide efficient administrative and clerical support to the team
Undertake general office duties e.g. photocopying/scanning/typing/sending routine emails and letters
Updating training compliance on Trust systems
Scheduling spot checks, reviews, data process mapping reviews
Update and publish Corporate Policies & Clinical Guidelines
Assist in gathering and presenting information relating to data flows
Deal with face to face or telephone enquiries, convey messages, transfer calls and, update contact logs as necessary while maintaining confidentiality at all times
To be responsible for receiving and processing of mail
To communicate effectively and liaise with both clinical and non-clinical professionals in a clear concise and professional manner
To monitor compliance of processes and send emails to remind colleagues of required actions
FOI
Logging FOI requests, acknowledging requests and co-ordinating responses
Assist as requested in arranging and preparation of meetings and distribution of papers as required
To develop a working knowledge of data protection, freedom of information as may be required
Undertake statutory, mandatory and job-specific training as required in accordance with Trust policy.
Person Specification
Education & Qualification
* Evidence of good numeracy and literacy
* Willingness to work towards and complete an NVQ Business Administration qualification
* GCSE - minimum level 5 including English and Maths
* ECDL or other recognised IT qualification
Experience & Knowledge
* Evidence of previous admin or secretarial experience
* Prioritisation of workload
* Experience of handling confidential and sensitive information
Skills & Abilities
* Good written and verbal communication skills
* Professional telephone manner
* IT Literacy - confident use of all MS packages
* Able to work on own initiative within guidelines
* Ability to adapt to changing situations quickly
* Display tact, confidentiality, and initiative
* Team Working
* Flexible approach to working hours/duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£25,760 to £27,476 a yearper annum pro rata
Contract
Fixed term
Duration
11 months
Working pattern
Full-time,Flexible working,Home or remote working
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