JOB DESCRIPTION
REPORTS TO: Workstream Lead
Responsible For: The Project Manager will be responsible for delivery of EdIS SPSMS projects through the full project life cycle in accordance with the agreed budget.
They will be the contact point for all issues pertaining to the project(s) assigned to them, including liaison with Heads of Service and stakeholders across the Education Authority, and external suppliers to ensure delivery is consistent with project plan.
This will involve working closely with team members, Delivery Manager, Workstream Lead and the PMO to ensure that all project requirements, deadlines, budget restrictions and schedules are on track.
The Managers will be responsible for managing and leading a team of employees within the service, this may include managing employees across all EA offices.
Job Purpose
The postholder will:
1. Lead and co-ordinate the activities of the project ensuring the achievement of the projects’ overall objectives within specified time and budget constraints.
2. Manage a Project team and be responsible for the successful implementation of multiple EdIS projects to support the core business areas of the Education Authority
3. Manage all RAID items relating to assigned projects and provide regular updates to EdiS Management
4. Liaise with EA Services to define project technical and business requirements
5. Liaise with DE in respect of the Business Case funding for projects over the delegated limit
6. Inform the EdIS Programme Board of project progress and provide EdIS PMO with regular status reports as define within the reporting guidelines
Scope and Context
(a) The postholder will lead and co-ordinate the procurement and implementation of several Business-Driven Technology projects across EA Services within the defined timescales, within agreed cost tolerances and to defined quality standards
(b) The postholder will work with team members, Delivery manager, Work stream lead and PMO to report on progress against agreed timescales, costs etc. and will also take the lead in resolving any issues which may arise with the assigned contractors where applicable.
(c) Projects assigned to the Postholder within the EdIS Programme of Work must adhere to their project plans and approved requirements.
Main Duties and Responsibilities
EdIS Programme of Work
7. Co-ordinate the preparation of business cases for projects aligned to the EdIS Programme of Work
8. Establish the documentation necessary including technical specification for the relevant full business case
9. Work with the business and EdIS to update the full business cases throughout the assigned projects
10. Lead and co-ordinate the procurement of multiple projects within the Programme
11. Oversee the implementation of multiple projects across EA services within defined timescales and budget
12. Report to the EdIS Programme Board and PMO on the progress of the EdIS projects against agreed time and cost constraints
13. Act as key contact and work in partnership with the appointed contractor in terms of implementation and support issues throughout the project life cycle
Project Management, including System Procurement, Implementation and Performance
14. Project Planning, including test plans, cut-over plans, and training plans
15. Ensure all project milestones are properly identified for all phases of the project and that they are met through effective management of and communication with the project/implementation team
16. Adhere to the system of monitoring and reporting against project objectives and timescales
17. Manage the projects with defined environment including: Detail planning Monitoring of costs; and Quality assurance
18. Prepare project documentation for the EdIS Programme Board, attend as necessary and facilitate Project Board Meetings
Staff Management, including Resource Requirements, Planning and Monitoring Progress
19. Define detailed activities and project team accountabilities
20. Define project resource requirements to meet the projects’ objectives to ensure they are provided when required
21. Provide guidance and direction to members of the project team
22. Allocate work packages to the project team
Management of Key Relationships to Ensure Effective Interaction between various partners.
23. Liaise with appointed contractors as required and monitor the contractor’s performance against contracts and agreed timelines
24. Liaise with relevant officers within EA, DE, contractor, etc in relation to the successful development/implementation of the systems within the EdIS Programme of work
25. Ensure appropriate interface arrangements, where necessary, are designed between the new system and legacy systems
26. Undertake any other duties which from time to time may be required by the EdIS Programme Board
Risk Management
27. Identify and manage risks that may arise within their area of responsibility and develop controls to mitigate them, ensure any risks or issues are escalated appropriately before they develop into an issue.
28. Report to EdIS Programme Board on risks and management thereof.