Job overview
An opportunity has arisen for a Materials Management Assistants to join our team.
The role requires the post holder to assist in providing an efficient and effective Materials Management and Receipt and Distribution service to OSCCA working closely with the clinical teams in order to improve focus on patient care.
The post holder will also be required load and unload goods as required from delivery vehicles, inspect deliveries, checking quality, quantity, and reporting any short ages or damages to Customer Services / Logistics uplifts.
Cross site cover possible as per service need.
Main duties of the job
Deals with telephone and pager enquiries from internal customer departments, external customers (eg University), and suppliers.
Maintains department filing system.
Provide information or documents to Finance Creditor Payments as required.
Record receipts onto computer system.
Undertakes put-away of goods in correct Stores locations
Undertake stock replenishment activities within Stores, Wards and other departments.
Transport goods to correct departments in accordance with agreed schedules.
Maintain clean and tidy environment in Store’s areas and stock locations in Wards and other departments.
To undertake stock checking and recording information as required, ensuring that the Materials Management section maintains appropriate stock levels. Involves working in wards and other clinical areas in proximity to patients and clinical activity.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
1. English and Mathematics Qualification at GSCE Grade 4/C or equivalent qualification/experience
2. NVQ 3 in Health Care Support or equivalent or be willing to work towards
3. IT experiences in Microsoft office Suite, particularly email/excel and spreadsheets
Experience
Essential criteria
4. Theatre Supplies Experience
5. Working knowledge of recognised Electronic Materials Management Systems including Web Basket and Electronic Demand Capture interface links within NHS Supply chain
6. Application of stock control software and stock review including supply chain evaluations, including interpretation of RIU reports (Back up Reports)
7. Evidence of supporting the implementation of new products and change within the unit, led by BAND 3 Supervisors and Theatres Supplies Manager.
8. Motivated, Innovative, receptive to change
9. Excellent Customer Care Services Skills
10. Excellent communication and team working skills both written and verbal
Further Training
Essential criteria
11. Willing to undertake training as required which is specific to the post as identified through service delivery.
Desirable criteria
12. Willing to undertake further study
Special Skills/Aptitudes
Essential criteria
13. Monitor stock levels and report any anomalies to Supervisor, Theatre Supplies Manager and Procurement Manager
14. Identify budgetary ordering and anomalies escalating accordingly to Supervisor, Theatre Supplies Manager and Theatre Lead Practitioner.
Values and behaviours PROUD
Essential criteria
15. Patient First Provide optimal service by ensuring all materials and stock is present, in in the right place at the right time to ensure patients pathways through Operating Services is not compromised.
16. Respectful to patients, staff, colleagues, and all internal and external contacts whilst valving diversity.
17. Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service.
18. Unity demonstrates unity by working in partnership with all members of multidisciplinary team and display commitment to the achievement of departmental goals.
19. Delivery Be efficient/effective and accountable for own actions.
Please note that in order to comply with the UK Government’s rules on skilled worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the skilled worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here (link to the gov.uk website).
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook
Employer certification / accreditation badges
Documents to download
20. Job Description (PDF, 152.4KB)
21. Person Specification (PDF, 40.7KB)
22. Candidate Application Best Practice Guide - please read before completing your application (PDF, 236.3KB)
23. Information for Candidates (PDF, 496.3KB)
24. Getting to Work at Sheffield Teaching Hospitals (PDF, 501.0KB)
25. Applicants - How We Use Your Information (PDF, 87.4KB)
26. Policy Statement on the Recruitment of Ex-Offenders (PDF, 124.0KB)
27. Staff Benefits (PDF, 2.7MB)
28. A Guide to Using Artificial Intelligence and With Your Personal Statement (PDF, 163.6KB)
Apply online now
Further details / informal visits contact
NameJemma BarnesJob titleLogistics and Supplies ManagerEmail addressjemma.barnes1@nhs.netTelephone number01142712593