Job Description
Office Support Assistant
A great opportunity for a junior with previous administrative experience who is looking to join a top US law firm in the City, where you will be gaining invaluable experience and insights to the operations of a law firm by supporting lawyers and professional services teams on a wide variety of work across the London office.
* Salary to £32,350
* Office based (Monday-Friday, with 4/1 hybrid after successful probation completion)
* Working hours will be rotating on a shift (08:30-16:30 and 09:30-17:30)
* Annual gym membership subsidy
* Private healthcare and dental insurance, and more!
Key Responsibilities of the Office Support Assistant:
* General administrative support to the London office, including direct support to the Trainee Solicitors.
* Printing/Copying/Scanning/Faxing/Binding/Filing (hard copy and electronic) and maintaining toner supplies and stationery.
* Distribution of mail, managing courier deliveries, and daily post-office runs.
* Processing corporate expenses and invoices.
* Updating business development activities and contacts.
* Restaurant and taxi bookings, including liaising with the firm’s travel management provider on travel options, bookings, and visa requirements.
* Assist the reception team and other service teams where necessary.
* Book translation services and court rooms, and occasional visits to court.
* Ad-hoc dictation requests and document support e.g. converting PDF files, minor document formatting and proofreading etc.
Skills & Requirements of the Office Support Assistant:
* 1 year of administrative experience within a firm or professional services.
* Flexibility and adaptability with working hours and occasional standby weekend and bank holiday roster.
* Understanding of privacy and confidentiality within the workplace.
* Excellent verbal and written communication skills.
* Ability to prioritise and manage workflow and deliver work within tight deadlines.