We are currently seeking a motivated and organised HR & Training Administrator to join our HR team. The HR & Training Administrator will play a key role in supporting the HR function by delivering high-quality administrative support across all aspects of HR operations and training coordination. You’ll be instrumental in maintaining employee records, ensuring training compliance, and supporting a variety of HR initiatives, while gaining valuable, hands-on experience. This is an excellent entry-level opportunity for a motivated and organised individual who is looking to build a career in HR and learning & development.
Key Responsibilities
HR Administration
Employee Records: Maintain accurate and up-to-date employee records, both hardcopy and electronic, supporting the move toward a paperless HR system.
HR Inbox Management: Manage the HR inbox, responding to routine enquiries and redirecting as appropriate in a professional and timely manner.
Onboarding: Support the onboarding process for new starters, including documentation, welcome packs, and induction coordination.
Employee Engagement: Arrange cards/gifts for staff occasions (birthdays, milestones, leavers) to contribute to employee engagement initiatives.
HR Documentation: Assist in preparing HR documents, reports, and correspondence as required.
HR Projects: Provide administrative support for HR projects (e.g., wellbeing programmes, diversity initiatives, HR system rollouts).
Staff Events: Assist in planning and organising staff events, including logistical coordination.
Day-to-Day Support: Support the HR team with day-to-day administrative tasks and ad-hoc projects.
Confidentiality: Maintain confidentiality and professionalism in handling employee information.
Training Coordination
Training Schedule: Schedule and coordinate mandatory and role-specific training (e.g., CSCS, SMSTS, First Aid, Asbestos Awareness, Working at Height).
External Providers: Liaise with external training providers for bookings, renewals, and site-based sessions.
Training Matrix: Maintain a live training matrix to ensure all certifications are current and compliant.
Expiry Monitoring: Monitor training expiry dates and send reminders to staff and line managers.
Compliance: Ensure compliance with industry training standards and internal requirements.
Person Specification
Knowledge & Experience
Experience: Previous experience in an administrative role (preferably within HR or a similar field).
Skills: Strong organisational and time management skills.
Communication: Excellent communication and customer service abilities.
Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook).
Professionalism: Discretion and professionalism when handling sensitive information.
Attention to Detail: Strong attention to detail and problem-solving skills.
Multitasking: Ability to multitask and work in a fast-paced environment.
Qualities & Behaviours
Confidentiality: High level of confidentiality, reliability, and integrity.
Organisational Skills: Strong organisational skills with excellent attention to detail.
Collaboration: Comfortable working with senior staff and external stakeholders.
Communication: Clear verbal and written communication skills.
Approachability: Friendly and approachable, with a passion for supporting others.
Initiative: Willingness to take initiative and ownership of responsibilities.
Flexibility: Flexible and proactive approach to work.
Prioritisation: Ability to prioritise and manage workload independently.
What We Offer
Competitive Salary and benefits package.
Supportive, family-owned company culture.
Opportunities for growth and professional development.
Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units—Construction, Facades & Cladding, Planned Works, and Land Development—we deliver bespoke solutions for clients and communities.
As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive