HR and Payroll Data Coordinator
Application Deadline: 25 February 2026
Department: Human Resources
Employment Type: Permanent
Location: Liverpool
Compensation: £34,298 / year
Description
Job Title: HR and Payroll Data Coordinator Department: Human Resources
Salary: £34,298 per annum
Job Type: Permanent, Full-time
The HR and Payroll Data Coordinator is responsible for the effective management, security and integrity of HR and payroll systems, ensuring high-quality workforce data and reporting are delivered accurately and on time across the College. The role provides timely and reliable HR and payroll reporting, including statutory returns and management information, to support decision-making and compliance.
The post holder will support and co-ordinate HR projects and initiatives across the College, contributing specialist data, systems and reporting expertise. The role requires strong data skills, clear communication and the ability to work independently to deliver accurate outputs and improvements within agreed timescales.
Key Responsibilities
1. Provide all data requests for the College, ensuring accuracy, compliance and timely responses.
2. Produce statistical analysis, reporting and interpretation for presentation to a variety of stakeholders, including HR and payroll-related reporting where required.
3. Be a point of expertise on reporting and the data that underpins it, providing assurance on data quality, integrity and consistency across HR and payroll systems.
4. Act as Champion for all HR and Payroll systems, delivering training to managers and staff as required and acting as the first point of contact for system-related and data queries.
5. Work with the Payroll Manager to ensure the effective integration of payroll and personal data, supporting data accuracy and alignment between HR and payroll systems.
6. Support the Payroll Manager with accurate payroll administration, through the maintenance of high-quality employee data, reconciliation checks and reporting.
7. Work with HR staff on project work across the College, including system developments, data improvement initiatives and compliance-related projects.
8. Co-ordinate responses to Subject Access Requests (SARs) and Freedom of Information (FOI) requests across the College, effectively monitoring deadlines and maintaining appropriate records.
9. Act as the main support for the HR Director in their role as Data Protection Officer, particularly in relation to HR and payroll data, reporting and information governance.
10. In liaison with HR Business Partners and HR Advisers, support the maintenance of the HR intranet page, ensuring content relating to HR systems, data and processes is accurate and up to date.
11. Identify and implement ongoing process improvements and best practices to enhance the effective use of HR and payroll systems.
12. Provide advice and assistance to all members of the HR department on the secure storage, handling and management of HR and payroll information in line with data protection requirement
13. Provide payroll and data system support, including:
* Input and validation of family leave information onto the payroll system
* Supporting payroll system imports and data checks
* Assisting with the processing of leavers, including the distribution of P45s
* Supporting statutory and regulatory reporting
* Supporting pension administration from a data and systems perspective
Generic Duties:
1. To contribute fully to the mission and values statement of the College Group ensuring its effective implementation in all aspects of College life.
2. To take proactive responsibility for Health & Safety to ensure that a safe working environment and safe working practices are maintained at all times.
3. To comply with the General Data Protection Regulations (GDPR).
4. To comply with Financial Regulations and external legislation such as the Modern Slavery Act.
Skills, Knowledge and Expertise
Essential Criteria:
1. Educated to degree level or equivalent experience within a HR or Payroll Function
2. Excellent computer literacy – strong ability in Excel and current IT programmes
3. Ability to work with large and complex datasets to produce accurate outputs
4. Experience and knowledge of delivering results and service improvements
5. Ability to work as part of a team, sharing ideas and information, for business improvement
6. Ability to produce detailed reports and analysis of trends to support decision-making
7. Strong organisational skills and experience of managing processes and liaising with staff and managers at all levels
8. Experience of ensuring that information and records are stored securely
9. for retrieval in the event of an inspection or audit
10. Commitment to continuous development
11. Understanding of and commitment to equality, diversity, and inclusion
12. Ability to organise and prioritise workloads to delivery within tight timescales
Desireable criteria:
1. Experience of implementing and/ or developing systems
2. Experience of delivering system-based training
Please Note
This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged.
Benefits
Why Join The City of Liverpool College?
As a valued member of our College community, you'll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development. Here are some of the benefits available to you:
Generous holiday allowance Up to 30 days annual holiday allowance, plus 1 wellbeing day. You'll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.
Pension Scheme You'll be part of the Aviva pension scheme, with contributions of up to 10%.
Employee Benefits Platform
As part of your role, you'll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You'll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You'll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.
Health and Wellbeing As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you're facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
You'll also have access to the online wellbeing portal, a secure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules
as well as daily wellbeing tips.
Medicash Scheme
Access to Medicash health plans – supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it. We also offer free flu vaccinations to help keep you feeling your best all year round.
Life Assurance
We offer life assurance to give you and your family added peace of mind — with a benefit of up to three times your annual salary payable in the event of death in service.
Travel We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months' free travel—without having to cover the full cost upfront. It's all about making your commute more affordable and less stressful.
Flexible Working We offer flexible working options depending on business need to support our employee's work-life balance.
Professional Development We're passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career.
College Benefits
Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.