York Job Summary Do you have previous experience working in a PA or business support role? Can you prioritise your workload in a fast-paced environment? Are you able to engage and collaborate with a diverse range of stakeholder at all levels, including senior stakeholders? If so, we’d love to hear from you! There has never been a more exciting time to be working in active travel, and Active Travel England (ATE) is at the forefront of this high-profile agenda. ATE will help deliver the Government's ambitious vision for half of all journeys in England’s towns and cities to be walked or cycled by 2030. The plan commits to ensuring cycling and walking provision is at the heart of local plan making and decision taking. Joining the team represents a genuine opportunity to shape transport policy in a time when other wider considerations like transport decarbonisation are a central government priority. Joining Our Department Comes With Many Benefits, Including: Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday Flexible working options where we encourage a great work-life balance. Read more in the Benefits section below! Find out more about what it's like working at Active Travel England - Department for Transport Careers Job Description With an established leadership team, ATE are looking for proactive, organised and enthusiastic individual to provide Executive support to our Deputy CEO and Chief Operating Officer. This is a critical role at the heart of ATE and will suit a confident, motivated individual, who is a natural collaborator, capable of problem solving and driving progress in a fast-paced environment. You’ll act as the main point of contact for internal and external colleagues and stakeholders, engaging with senior officials across the department and cross-government. You’ll also play an important advisory role, proactively identifying potential issues and deadlines, analysing needs, and presenting solutions and insights to support their decision-making. The Successful Candidate Would Be Expected To: Manage the Deputy CEO and Chief Operating Officer’s (COO’s) diaries ensuring appointments are prioritised, communicated and managed effectively and arrange travel (e.g. rail/hotels) and process subsequent expense claims. Ensure the Deputy CEO and COO have papers and briefings in advance of internal and external meetings, working closely with ATE. colleagues for timely products. Manage the Deputy CEO and COO’s inbox; responding to emails on their behalf where appropriate, drawing urgent items to their attention and equipping them to respond to requests for comments and clearance to deadlines set. Work closely with a wide variety of internal and external stakeholders; building and maintaining high quality and trusting relationships with those stakeholders; and representing the Deputy CEO, COO and ATE in a professional manner. Work closely with the Chief of Staff to the Deputy CEO to ensure a seamless support service. For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process. With an established leadership team, ATE are looking for proactive, organised and enthusiastic individual to provide Executive support to our Deputy CEO and Chief Operating Officer. This is a critical role at the heart of ATE and will suit a confident, motivated individual, who is a natural collaborator, capable of problem solving and driving progress in a fast-paced environment. You’ll act as the main point of contact for internal and external colleagues and stakeholders, engaging with senior officials across the department and cross-government. You’ll also play an important advisory role, proactively identifying potential issues and deadlines, analysing needs, and presenting solutions and insights to support their decision-making. The Successful Candidate Would Be Expected To: Manage the Deputy CEO and Chief Operating Officer’s (COO’s) diaries ensuring appointments are prioritised, communicated and managed effectively and arrange travel (e.g. rail/hotels) and process subsequent expense claims. Ensure the Deputy CEO and COO have papers and briefings in advance of internal and external meetings, working closely with ATE. colleagues for timely products. Manage the Deputy CEO and COO’s inbox; responding to emails on their behalf where appropriate, drawing urgent items to their attention and equipping them to respond to requests for comments and clearance to deadlines set. Work closely with a wide variety of internal and external stakeholders; building and maintaining high quality and trusting relationships with those stakeholders; and representing the Deputy CEO, COO and ATE in a professional manner. Work closely with the Chief of Staff to the Deputy CEO to ensure a seamless support service. For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process. Person specification Required Experience: To be successful in this role you will need to have the following experience: Previous experience working in a PA or business support role or good knowledge of CS corporate functions, Proficient with Microsoft Office, particularly Outlook, PowerPoint, Excel, Excellent time-management, organisational and prioritisation skills, Have a service-orientated mindset always looking for efficient ways of doing things and enjoy coming up with new and original ideas to improve systems. Working Hours, Office Attendance And Travel Requirements Full time roles consist of 37 hours per week. Travel will be required. If you have a question about hybrid working, part time/job share hours, flexible working, travelling for work, or require a reasonable adjustment, please contact the Vacancy Holder during the recruitment process to avoid possible disappointment later in the process should your working arrangements not be compatible with the requirements of the role (see below for contact details). This role is suitable for hybrid working, which is a non-contractual arrangement where a combination of workplace and home-based working can be accommodated subject to business requirements. The expectation at present is a minimum of 60% of your working time a month will be spent at either your designated workplace (one of the locations cited in the advert) or, when required for business reasons, in another office/work location/visiting stakeholders. Your designated workplace will be your contractual place of work. There may be occasions where you are required to attend above the minimum expectation. If you have a question about hybrid working, part time/job share hours, flexible working, travelling for work, or require a reasonable adjustment, please contact the Vacancy Holder during the recruitment process to avoid possible disappointment later in the process should your working arrangements not be compatible with the requirements of the role (see below for contact details). Visa Sponsorship Please note that we are currently unable to offer Skilled Worker Sponsorship. Candidates must ensure they have the appropriate right to work in the UK before applying. Behaviours We'll assess you against these behaviours during the selection process: Managing a Quality Service Changing and Improving Making Effective Decisions Alongside your salary of £35,663, Active Travel England contributes £10,331 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits: Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave). 8 Bank Holidays plus an additional Privilege Day to mark the King’s birthday. Access to the staff discount portal. Excellent career development opportunities and the potential to undertake professional qualifications relevant to your role paid for by the department, such as CIPD, Prince2, apprenticeships, etc. Joining a diverse and inclusive workforce with a range of staff communities to support all our colleagues. 24-hour Employee Assistance Programme providing free confidential help and advice for staff. Flexible working options where we encourage a great work-life balance. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. How To Apply Our selection process ensures a comprehensive assessment of each applicant's skills, and potential fit within our organisation. The Selection Process For This Role Will Be: Stage 1: Sift of CV and personal statement Stage 2: Interview You must be successful at each stage to progress to the next stage. Stage 1: Sift As part of the application process, you will be asked to complete a CV (unlimited wordcount), personal statement (750-word count). Further details around what this will entail are listed on the application form. At sift, you will be assessed against the following Success Profile elements: Experience; Experience of using organisational skills and eye for detail to work effectively. Confidently communicate with a diverse range of stakeholders both verbally and in writing. Prioritise their workload in a fast-paced environment to achieve timely results. The sift will take place week commencing 20/10/2025 Stage 2: Interview At interview stage, you will be assessed against the following Success Profile elements: Behaviours Strengths The interviews will take place week commencing 03/11/2025 This interview will be in person at our York office (West Offices, Station Rise, York, YO1 6GA). Further details will be provided to you should you be selected for interview. You can find out more about our hiring process, how to apply, and application and interview guidance on our careers site (opens in a new window). Please note that we will try to meet the dates set out in the advert. There may be occasions when these dates will change. Further information on the selection process We will also hold a 12 -month reserve list for this role, which may lead to potential opportunities beyond the role you applied for. You can read more about our reserve lists here. AI Tools and Platforms Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our for more information on appropriate and inappropriate use. Reasonable Adjustments As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes. Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional. If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. Document Accessibility If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section. This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance. Further Information For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role. Pre-employment Checking Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window). Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : Claire Scutt Email : claire.scutt@activetravelengland.gov.uk Recruitment team Email : DFTrecruitment.grs@cabinetoffice.gov.uk Further information If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here