We are seeking a highly organised and proactive Executive Assistant to provide high-level support to the Head of the Commercial Division. This is a pivotal role requiring the ability to work independently, manage priorities effectively, and to keep operations running seamlessly.
The Commercial Division represents approximately 20% of the wider business, generating over £28 million in revenue, with a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. There are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.
We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.
Main tasks:
Executive Support
1. Calendar & Diary Management:
2. Correspondence & Document Preparation:
3. Travel Coordination & Logistics:
4. Meeting Coordination & Follow-Up:
5. Proactive Task & Relationship Management:
Division Coordination
6. Act as the main administrative point of contact for the Commercial Division, liaising with other divisional administration leads.
7. Collaborate with Executive Assistants in consultancy and agency subdivisions to standardise documentation and drive administrative improvement projects.
Project Management
8. Support delivery of divisional administrative projects working along side Agency and Consultancy EA’s.
9. Assist the Head of Commercial Division in achieving five-year business plans and targets.
10. Coordinate HUB office meetings, including organisation, attendance, and action tracking.
Operational Support
11. Regular liaison with operational support teams including Finance, HR, IT, Marketing, PR and Research as required
What will it take to be successful?